Job Description Includes, Not Limited To
Core Responsibilities & Duties, the specific duties can vary, but generally fall into these key areas:
Personnel Administration & Compliance
- Maintain Employee Records: Organize and update both hard-copy and electronic employee files (HRIS/databases), ensuring all required documents are present, accurate, and up to date.
- Governmental Compliance: Handle necessary paperwork and procedures related to government authorities, such as labor offices and social insurance/benefits administration (e.g., filing forms for new hires, changes, or terminations).
- Attendance & Leave: Track and manage employee time and attendance records, process leave requests (vacation, sick leave, etc.), and monitor for compliance with company policy and labor law.
- Policy Support: Respond to basic employee inquiries regarding company policies, procedures, and benefits.
Recruitment & Onboarding Assistance.
- Hiring Process Support: Assist with the administrative tasks of the hiring process, which may include posting job vacancies, scheduling interviews, and conducting reference checks.
- Onboarding: Prepare new hire contracts and necessary documentation and assist in conducting orientation sessions to ensure a smooth integration into the company.
Payroll And Benefits Support
- Data Entry: Process employee status changes (promotions, transfers, terminations) and provide necessary documentation to the payroll department.
- Benefits Administration: Assist with the enrollment, changes, and basic administration of employee benefits, like health or life insurance.
Typical Requirements
Key Qualifications & Skills
- Education: A bachelor's degree in human resources, Business Administration, or a related field.
- Experience: Often 1-2 years of experience in an HR, personnel, or administrative support role.
- Technical Proficiency: Strong proficiency in Microsoft Office Suite (especially Excel and Word). Familiarity with -- HR Information Systems (HRIS) is often a plus.
Essential Skills
- Attention to Detail: Meticulous approach to data entry, record-keeping, and document management to ensure legal compliance and accuracy.
- Communication: Excellent verbal and written communication skills for interacting with employees, management, and external agencies.
- Organizational Skills: Strong ability to manage multiple priorities, documents, and deadlines efficiently.
- Confidentiality: Demonstrated ability to handle sensitive and confidential employee information with discretion and integrity.
- Knowledge Base: Basic understanding of local labor laws and HR/Personnel procedures.
