Secret Gardens LLC is looking for a
Junior Project Coordinator for our high-end, design-oriented landscaping and pool company to work alongside our experienced team of architects, engineers, and construction professionals. The ideal candidate should be a graduate of
Civil Engineering and possess strong organizational and communication skills. We are an established and growing company with 8 years of experience, and we continue to invest time and resources into our employees to ensure a friendly, positive, and professional working environment. If you are proactive, detail-oriented, and interested in developing your career in project coordination within the landscaping and construction industry, we encourage you to apply and join our team.
Requirements
Office Responsibilities
- Assist in reviewing Contracts, Designs/Specifications, Drawings, Budgets, and Timelines to support project execution.
- Support the approvals and inspections process with the Approvals Department.
- Assist in client communication when required and under supervision of the PM.
- Report any issues or misalignments to PM / MP / DSM / OM.
- Support in organizing and attending Kick-Off Meetings prior to project mobilization.
- Prepare and update site reports for internal records.
- Maintain project documentation and ensure proper filing of all project-related documents.
Site Responsibilities
- Assist the site team in coordinating daily project activities.
- Follow up on approvals of drawings, materials, and specifications.
- Monitor site progress and update the PM on status.
- Support in identifying potential delays or issues and escalate to PM.
- Assist in preparing Cost to Complete and basic project tracking reports.
- Attend site visits when required to monitor quality, safety, and manpower distribution.
- Assist in preparing Minutes of Meeting (MOM) and submitting to the client after approval.
- Support in preparation and submission of variations as directed by management.
- Coordinate with Finance team for payment follow-ups under PM guidance.
Requirements- Graduate of Civil Engineering
- Strong organizational and time management skills/
- Excellent communication skills, both written and verbal
- Ability to work in both office and site environments
- Detail-oriented and proactive in identifying and solving issues
- Basic knowledge of project documentation, contracts, and cost tracking
- Ability to coordinate with multiple teams and follow up on approvals, materials, and timelines
