Legal Associate

Job Purpose

• Provide group-wide legal and corporate administration support across Aldar Estates holding company, subsidiaries, and business brands.
• Manage corporate housekeeping and document management, including constitutional documents, powers of attorney, corporate approvals, and supporting records.
• Act as the first point of contact for routine legal and administrative queries, providing template-based support and assisting lawyers with research and document preparation.
• Escalate any non-standard, complex, contentious, regulatory, or high-risk matters to senior legal team members.

Roles & Responsibilities

• Support the Group Legal Team with matter intake, document preparation, correspondence, filing, execution support, status tracking, and follow-ups.
• Prepare and update constitutional documents, shareholder resolutions, board resolutions, notices, declarations, NOCs, and other routine corporate documents.
• Maintain a central repository of corporate records, including incorporation documents, licenses, registrations, shareholder records, and resolutions.
• Draft, amend, renew, and revoke powers of attorney and maintain the POA register.
• Monitor expiry dates and corporate actions, ensuring timely renewals and updates.
• Coordinate notarization, attestation, legalization, translation, and related formalities with relevant authorities and service providers.
• Support corporate actions such as company incorporations, amendments, share transfers, branch registrations, and liquidations.
• Assist the General Counsel and Company Secretary with company secretarial administration.
• Respond to routine legal and corporate administration queries within approved guidelines.
• Prepare standard legal documents, including NDAs, letters, confirmations, and acknowledgements.
• Coordinate document execution and electronic signature processes.
• Support KYC, banking, tender, and due diligence requests by providing approved corporate documentation.
• Liaise with internal stakeholders to obtain required information and maintain records of legal requests and actions.
• Conduct basic legal and corporate research and prepare summaries for lawyer review.
• Maintain legal templates, registers, trackers, and document management systems.
• Perform other legal and administrative duties as required.

Health, Safety & Environment Responsibilities

• Comply with all Aldar Estates HSE policies, procedures, and legal requirements.
• Stay updated on HSE policy changes and ensure ongoing compliance.

Information Security Responsibilities

• Adhere to Aldar Estates Information Security Policies.
• Complete and comply with information security requirements and training.
• Report security incidents when required.
• Protect company systems, accounts, passwords, and confidential information.
• Maintain accountability for user account security.

Qualifications

• Bachelor's Degree in Law (LLB) or equivalent legal qualification preferred.
• Paralegal, legal administration, or company secretarial qualification is advantageous.
• Lawyer qualification is not required.

Experience

• Minimum 2 years of experience in a paralegal, legal administration, corporate secretarial, or legal support role.
• Experience preparing and managing corporate documents, powers of attorney, corporate resolutions, and related records.
• Strong preference for UAE corporate administration experience, including notarization, attestation, and government/free-zone processes.
• Experience supporting multi-entity organizations and maintaining corporate registers is advantageous.
• Familiarity with ADGM, UAE mainland/free-zone, and GCC corporate requirements is preferred.

Competencies

• Excellent English communication skills; Arabic is highly advantageous.
• Strong legal drafting and document management skills.
• High attention to detail and accuracy.
• Strong organizational skills and ability to manage multiple deadlines.
• Ability to identify issues requiring legal review and escalation.
• Good legal research and analytical capabilities.
• Strong stakeholder management and collaboration skills.
• Professionalism, discretion, and confidentiality.
• Proactive and service-oriented mindset.
• Ability to use legal technology, document management platforms, and AI tools responsibly.