The Legal Secretary will provide secretarial and administrative support as required to attorneys. This role is reserved for Saudi nationals, fluent in Arabic and English.
Main responsibilities:
- Prepare attorneys correspondence and other legal documents as requested
- Draft information on behalf of the timekeeper with little or no direction
- Manage attorneys calendars
- Schedule and organize complex activities such as meetings, travel, and seminars
- Interact with Accounting to process monthly Bills (i.e., interact with other timekeepers and distribute bills for their review, review to ensure revisions have been made to bills, if needed, etc.).
- Update and proof visual presentations
- Organize and prioritize large volumes of email and phone calls
- Respond to regularly occurring requests for information
- Prepare expense reports, check requests, enter time into Intapp Time, and process Vendor and Outside Counsel invoices for payment
- Experience in making extensive travel arrangements through FCM Travel (i.e., International and Domestic, last-minute travel changes, etc.) and check-in for flights
- Type general correspondence, memos, charts, tables, graphs, business plans, etc., proofread copy for spelling and grammar, making appropriate changes
- Volunteer to assist others in practice groups and the office
- Work harmoniously in a team environment and foster team spirit
- Share information and expertise readily with staff members at all levels
Skills and experience:
- A high school diploma or equivalent; a secretarial degree is preferred
- A large amount of legal secretarial experience; work experience in a legal or professional services environment
- A minimum of Intermediate knowledge of MS Word, Excel, and PowerPoint
- Intermediate knowledge of office systems (i.e., Intapp Time, Intapp Open, etc.)
- Able to complete fine hand manipulation (heavy typing, dialing, filing); sitting/standing/walking/stooping; ability to lift to 25 lbs
- Can work independently, prioritizing work and meeting deadlines
- Knowledge of marketing resources and relevant materials
- Excellent English verbal and written communication skills
- Actively pursues opportunities for self-development/collaboration
- Can understand the Firm's structure and available resources
- Look for ways to improve processes and/or procedures
- Some analytical ability is required to find solutions to various administrative problems and prioritize workloads
Salary starting from $50,000
Additional Information
At Baker McKenzie we welcome direct applications.
Please click on the Apply icon to start the online application process for this role.We will then be in touch with you once we have reviewed your application
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Baker McKenzie is an Equal Opportunity Employer. We are committed to promoting diversity and inclusion for all. Our unique international culture is reflected in the drawing together of a worldwide family of individuals from diverse cultures and backgrounds in all of our offices. We encourage the best people to fulfil their professional aspirations with us. We are committed to ensuring an inclusive and accessible experience for all candidates.
