We are seeking a highly organised and proactive Executive Assistant to join a leading international law firm in Saudi Arabia.
This is a key role supporting senior fee earners in a fast-paced, client-facing environment, requiring strong ownership, discretion, and the ability to manage complex priorities while ensuring smooth day-to-day operations.
Key Responsibilities
- Provide high-level administrative support to fee earners, including complex diary management across multiple time zones and coordination with internal and external stakeholders.
- Prepare and collate meeting materials, track action points, and ensure timely follow-up.
- Arrange international travel, visas, and itineraries in line with firm policies.
- Maintain accurate electronic and physical filing systems in compliance with records management procedures.
- Act as a key point of contact for clients, building strong working relationships and supporting effective service delivery.
- Support business development activities, including research, pitch preparation, CRM updates, and event coordination.
- Assist with client onboarding, engagement letters, billing processes, WIP reviews, and coordination of invoices and disbursements.
- Draft professional correspondence, presentations, and reports, ensuring accuracy and attention to detail.
- Collaborate closely with regional teams, including Finance, BD, HR, and the KSA office, supporting wider office operations as needed.
Requirements
- Relevant experience in a law firm or professional services environment (international firm experience preferred).
- Strong organisational skills with excellent attention to detail and the ability to manage competing deadlines.
- Commercial and financial awareness, with confidence supporting billing and compliance processes.
- Advanced Microsoft Office skills and familiarity with legal systems and document management tools.
- Excellent communication skills in English and Arabic.
- Proactive, adaptable, and resilient, with a collaborative mindset and high level of discretion.
If you are a reliable and driven Executive Assistant looking to join a top-tier legal environment in Saudi Arabia, we would be pleased to hear from you.
