Job Location: Dubai
Type: Full time
Role Overview:
We are seeking a detail-oriented, organized, and proactive Listing Coordinator & Administrative Assistant to join our team. In this role, you will manage property listings, handle professional administrative tasks, and support smooth operations within the office. If you thrive in a fast-paced environment and have excellent attention to detail, this role is for you!
Key Responsibilities:
Listing Coordination:
- Create, update, and manage property listings across online portals (Bayut, Property Finder, Dubizzle, company CRM, etc.).
- Ensure all property details, photos, videos, and documents are accurate and compliant.
- Coordinate with agents, photographers, and marketing team for content creation and listing enhancements.
- Monitor listing performance and ensure leads are handled efficiently.
- Maintain updated records of active, inactive, and expired listings.
Administrative duties:
- Generate, issue, and track invoices for clients and internal teams.
- Collect payments, follow up on outstanding invoices, and maintain payment records.
- Maintain accurate financial, client, and property records in CRM and accounting systems.
- Assist in bookkeeping tasks such as expense tracking, petty cash management, and bank reconciliations.
- Coordinate with vendors, developers, and service providers for timely deliveries and payments.
- Ensure smooth office operations, including scheduling, follow-ups, and professional communication.
- Maintain office supplies and coordinate any office maintenance requirements.
