Job Summary
We are looking for a Logistics Coordinator to manage daily logistics operations, delivery scheduling, vehicle and driver coordination, documentation, and shipment follow-up. The candidate should be organized, detail-oriented, and able to work effectively in a fast-paced environment.
The role will involve coordinating deliveries within the UAE and supporting logistics activities for KSA and other GCC countries.
Key Responsibilities
Logistics & Delivery Coordination
- Plan and schedule daily deliveries according to customer and business requirements.
- Coordinate with warehouse, sales, customers, drivers, and other departments to ensure smooth deliveries.
- Assign vehicles and drivers based on delivery schedules and requirements.
- Monitor delivery status and follow up with drivers to ensure timely deliveries.
- Coordinate route planning and vehicle movements.
- Handle urgent delivery requirements and resolve operational issues quickly.
- Maintain proper records of completed, pending, and delayed deliveries.
- Prepare daily and weekly logistics and delivery reports.
Logistics Documentation
- Prepare and maintain Delivery Notes, Delivery Orders, invoices, packing lists, and other logistics documents.
- Ensure all documents are accurate, complete, and available before dispatch.
- Maintain proper filing and records of delivery and shipment documents.
- Collect and verify Proof of Delivery (POD) from drivers after completing deliveries.
- Follow up on missing delivery documents and obtain the required signatures/stamps.
- Coordinate documentation required for shipments between the UAE, KSA, and other GCC countries.
- Assist with preparation and checking of commercial invoices, packing lists, certificates, and other shipping documents where required.
- Coordinate with transporters, clearing agents, and other logistics partners regarding required documentation.
- Ensure documents are properly submitted and maintained for future reference and audit purposes.
Vehicle & Driver Coordination
- Maintain records of company and assigned vehicles.
- Coordinate daily vehicle allocation and driver schedules.
- Monitor vehicle availability and ensure vehicles are assigned efficiently.
- Coordinate vehicle maintenance, servicing, registration, insurance, and related requirements.
- Maintain driver records, licenses, and relevant documents.
- Communicate delivery schedules and instructions clearly to drivers.
- Monitor driver performance, attendance, and delivery completion.
- Ensure drivers follow company procedures and delivery requirements.
GCC & Cross Border Logistics
- Coordinate logistics requirements for deliveries to KSA and other GCC countries.
- Check that required shipment and transportation documents are available before dispatch.
- Coordinate with transport companies, customs/clearing agents, and customers when required.
- Follow up on cross-border shipment status and delivery timelines.
- Maintain proper records of GCC shipments and related documentation.
Requirements
- Minimum 1–2 years of experience in logistics, transportation, delivery coordination, or a similar position.
- Good knowledge of UAE logistics and delivery operations.
- Knowledge of KSA and GCC logistics and documentation is an advantage.
- Experience in vehicle and driver coordination.
- Good understanding of logistics and delivery documentation.
- Good knowledge of MS Excel, Word, and other office applications.
- Strong organizational and documentation skills.
- Good communication and coordination skills.
- Ability to manage multiple tasks and deliveries simultaneously.
- Ability to work under pressure and meet tight deadlines.
- Strong attention to detail and problem-solving skills.
- UAE driving license is an advantage.
