Logistics Coordinator

Position: Logistics Coordinator/ Admin Secretary

Location : Dubai

Customer Coordination:

* Coordinate with customers for:

o Issuance of Sales Orders and Sales Quotations

o Order deliveries and dispatch follow-ups

o Shipment documentation

* Maintain and update customer records, including:

o Prices, ordered quantities, and confirmed bookings

Supplier Coordination:

* Issue Purchase Orders to suppliers and coordinate shipment documentation (LC, CAD, etc.).

* Monitor the status of goods and maintain communication with suppliers regarding delivery updates.

* Handle daily email correspondence and follow-up with all parties to ensure timely operations.

Import & Export Logistics:

* Conduct full-cycle import/export transactions including:

o Container booking, Shipping Instruction (SI), Load List preparation

o Dubai Trade submissions and Dubai Municipality clearances

* Apply for and manage export documentation such as:

o Commercial Invoices, Packing Lists, Certificate of Origin (COO)

o Health Certificates (HC) and MOCCAE documentation as required

* Monitor all inbound and outbound shipments and maintain updated shipment records.

Reporting & Documentation:

* Report directly to the Managing Director with daily updates and critical developments.

* Assist in costing and prepare price offers or quotations for customers.

* Ensure all trade and shipment documentation is accurate, timely, and compliant with regulatory standards.