Manager Accounts Payable (HOA Accounting)

Job Description

The Accounts Payable Manager is responsible for leading end-to-end Accounts Payable operations supporting multiple Homeowners Associations (HOAs). This role oversees invoice processing, vendor management, payment execution, compliance, reporting, and team leadership while ensuring adherence to HOA financial controls, operating and reserve fund requirements, and service-level commitments. The position will drive process excellence, automation initiatives, and continuous improvement while partnering closely with HOA operations, community managers, vendors, and finance leadership.

Key responsibilities include (but not limited to):

• Manage AP transitions, team assignments, hiring, training, and performance management.

• Lead AP operations across multiple HOA communities and associations.

• Manage vendor onboarding, invoice processing, payment execution, reconciliations, and exception management.

• Partner with Community Managers, HOA Boards, and regional leaders to resolve invoice, payment, and budget-related issues.

• Ensure expenditures are properly charged to the appropriate association, property, fund, reserve account, and GL account.

• Monitor expenditures against board-approved operating and reserve fund budgets.

• Ensure compliance with HOA governing documents, management agreements, internal controls, and audit requirements.

• Prepare and analyze AP reports, exception reports, SLAs, KPIs, and operational metrics.

• Support month-end close activities, reconciliations, and audit requests.

• Lead AP transformation initiatives including ERP implementations, workflow automation, OCR solutions, and process optimization.

• Mentor and develop AP team members while supporting succession planning and business continuity initiatives.

• Knowledge of U.S. vendor compliance requirements including vendor onboarding, W-9 collection, and 1099 reporting preferred.

• Strong knowledge of Accounts Payable, General Ledger, reconciliations, internal controls, and audit processes.

Qualifications:

• Experience managing HOA/community association accounting processes.

• M. Com (and/or) B. Com / MBA (Finance) with advanced proficiency with Excel.

• Knowledge of Yardi accounting platform is a major plus.

• 10+ years of progressive experience in Accounts Payable, including at least 3-5 years in a people leadership role.

• Lean Six Sigma Green Belt certification preferred; demonstrated process improvement(s) / Transformations experience required.

Minimum Requirements:

• Demonstrated attention to detail, with solid math and financial acumen.

• Ability to work independently and within a team environment, taking ownership and accountability for assigned work and completing tasks within established deadlines.

• Excellent communication skills both written and verbal.

• Onsite/Remote process transition experience preferred.

• Lead, coach, mentor, and develop a team of AP professionals while fostering a culture of accountability, continuous improvement, and customer service excellence, while driving workforce and BCP planning.

• Experience managing teams of 10+ AP professionals in a high-volume AP environment preferred.