Job Title: Project Admin Manager – Oil & Gas (EPC Projects)
Location: Saudi Arabia
Company: NSH Saudi
Job Summary
NSH Saudi is looking for an experienced Project Admin Manager to oversee all project administration functions for large-scale Oil & Gas EPC projects. The successful candidate will ensure efficient administrative operations, document control, manpower coordination, compliance, and support to the project management team throughout the project lifecycle.
Key Responsibilities
- Manage all project administration activities at the project site.
- Coordinate with Project Managers, Construction Managers, and department heads to ensure smooth project execution.
- Supervise administrative staff, document controllers, timekeepers, and camp administration personnel.
- Ensure proper management of project documentation, correspondence, reports, and records.
- Coordinate employee mobilization, onboarding, accommodation, transportation, and site logistics.
- Monitor manpower records, attendance, leave schedules, and timesheets.
- Liaise with HR, Procurement, Finance, and Client representatives on administrative matters.
- Ensure compliance with company policies, client requirements, and Saudi labor regulations.
- Prepare weekly and monthly administrative reports for project management.
- Support audits, inspections, and project close-out documentation.
- Maintain confidentiality of project and personnel information.
Requirements
- Bachelor's Degree in Business Administration, Management, or a related discipline.
- 10+ years of experience in project administration within Oil & Gas EPC projects.
- Minimum 5 years of Gulf/Saudi Arabia experience is preferred.
- Strong knowledge of project administration, manpower coordination, document management, and site operations.
- Experience working with multinational project teams.
- Excellent communication, leadership, and organizational skills.
- Proficiency in Microsoft Office and ERP/document management systems.
- Ability to manage multiple priorities in a fast-paced project environment.
Preferred Experience
- Experience in Aramco, SABIC, ADNOC, or other major Oil & Gas EPC projects.
- Familiarity with Saudi labor regulations and project mobilization processes.
