Manager – Trade Criteria and Authorization

Job Purpose

Verify whether trade standards are in compliance with applicable - existing, proposed and new - laws, regulations and guidelines, to allow for the maintenance of quality throughout all processes.

Check that the trade license applications received have met the requirements and terms of the license to trade in petroleum products in the emirate of Dubai

Principal Accountabilities

Management

Manage the section, to meet all section objectives in an efficient and cost effective manner

Implement all Human Resources Management processes like Recruitment, Reward Management, Performance Management, Learning and Development, etc. to achieve the section objectives

Policies, Processes, Systems, Procedures and Controls

Contribute to the development of the Department Policies, business processes and operating procedures

Develop and supervise the implementation of appropriate Section policies, processes, systems, standards, procedures and internal controls in order to support execution of the Department work programs in line with Company and International standards.

Budgets and Work Plans

Develop and manage the implementation of consistent and realistic operational plans for the Section to meet the Department objectives

Allocate manpower resources to the planned assignments and develop schedules in order to deliver the Section objectives

Monitor, investigate, highlight and reconcile any significant variances in utilisation of the Budget to ensure effective performance and cost control.

Performance Management

Contribute to the development of the Department's KPI's and ensure proper cascade of the Performance objectives within the Section and delivery of these objectives and promote a performance driven culture.

Manage the implementation of the Group Performance Scorecard framework for individuals within the Section in accordance with approved guidelines.

Continuously monitor the achievement of the Performance Objectives related to the approved Annual Performance Scorecard Objectives to reinforce an organization-wide drive for performance.

Enterprise Risk Management

Ensure compliance with the requirements of the Integrated Enterprise Risk Management System relevant to domain risks and implement measures to mitigate all identified risks from a Department perspective

Innovation and Continuous Improvement

Encourage innovation, enhance employee motivation and support initiatives for implementation of Change Management to continuously improve operations, processes, procedures and services

Propose improvements in internal processes against best practices in pursuit of greater efficiency and productivity

Management Information Systems (MIS) and Reports

Prepare all Section MIS and progress reports and provide inputs to enable the Department Manager to prepare weekly and monthly reports for the section to report progress on compliance with SLA's

Report to Management any deviations from Trade Monitoring & Compliance policy, process, procedure or ethical standards observed which could jeopardize the Company's interests.

Trade Criteria Review and Authorization

Verify whether trade standards are in compliance with applicable - existing, proposed and new - laws, regulations and guidelines, to allow for the maintenance of quality throughout all processes

Suggest recommendations to the Director - PTG & C on trade regulations and authorization criteria for the continuous improvement of quality standards & practices

Implement solutions on trade channels that will maximize business interests, protect the regulatory framework, and optimise operating costs

Participate in conferences, seminars and events related to the trade of petroleum products, in order to spread and develop the culture of best practices in the sector.

Evaluation of Trade License Applications

Check trade license applications referred by the Supreme Energy Council/the Licensing Authorities for companies intending to perform trading activities of petroleum products in the Emirate of Dubai to ensure compliance with regulatory and required standards

Check that the trade license applications have met the requirements and terms of the license to trade in petroleum products in the emirate of Dubai

Check that the Trade License applicant has fulfilled the health, security, safety and environmental requirements for handling, storage, transport and distribution of petroleum products

Recommend and implement measures and procedures for the process of evaluating and approving the Trading License Applications

Minimum Requirements

Knowledge and Qualifications : Degree or professional qualification in Petroleum Engineering, preferably with a Master's Degree in Petroleum Engineering or Energy or Management, with knowledge of laws and regulations related to Petroleum Trade Monitoring and Compliance

Job Skills: Managerial and Supervisory skills, good communication skills, good interpersonal skills, Good computer skills for the job.

Competencies : Attention to detail,Analytical thinking, Problem solving skills, Vigilance, Concern for quality and productivity, Flexibility.

Experience :

10 to 12 years of professional experience with at least 5 to 6 years in a similar management role