Marketing & Digital Business Coordinator

Job Title: Marketing & Digital Business Coordinator with SAP Ariba and Vendor Risk Management Expertise

Job Summary

We are seeking a highly organized and detail-oriented Marketing & Digital Business Coordinator with a strong background in marketing, digital business, and procurement management. This role requires someone who can effectively coordinate team activities, manage events, and provide executive support to stakeholders. In addition to managing procurement processes through SAP Aribaincluding handling invoices, purchase orders (POs), contracts, accruals, and budgetingthe ideal candidate will also oversee third-party risk assessments for vendors and manage the Business Impact Analysis (BIA) process.

Key Responsibilities

Marketing & Digital Business Coordination

• Support the planning and execution of marketing campaigns and digital business initiatives, ensuring alignment with company objectives.
• Coordinate digital marketing activities, including content creation, social media management, and online advertising.
• Collaborate with the marketing team to develop strategies that drive brand awareness, customer engagement, and business growth across digital channels.
• Prepare marketing and digital business materials, presentations, and reports, ensuring consistency with the company's branding and strategic goals.
• Analyse marketing metrics and digital KPIs to measure the success of campaigns and identify areas for improvement.
• Support in the planning, coordination, and execution of company events, including conferences, trade shows, webinars, and internal team events.
• Manage all event logistics, including venue selection, vendor coordination, catering, budget and on-site support, to ensure smooth execution.
• Provide comprehensive administrative support to stakeholders, including managing calendars, scheduling meetings, and serving as the primary point of contact between stakeholders and internal/external contacts, facilitating effective communication and information flow.
• Prepare meeting agendas, take minutes, and follow up on action items to ensure timely completion.
  
  

SAP Ariba & Procurement Management

• Oversee the procurement process using SAP Ariba, including creating and processing purchase orders, managing invoices, and ensuring timely vendor payments.
• Manage contract life cycles, including drafting, reviewing, and tracking contracts, ensuring compliance with company policies and legal requirements.
• Handle accruals and assist with budgeting processes, ensuring accurate tracking of expenditures and alignment with financial goals.
• Reconcile accounts, resolve discrepancies, and generate financial reports to support informed decision-making.
  
  

Vendor Risk Management & Business Impact Analysis (BIA)

• Conduct third-party risk assessments for vendors, ensuring compliance with company policies and industry standards.
• Manage the Business Impact Analysis (BIA) process, identifying potential risks and developing mitigation strategies.
• Collaborate with relevant departments to ensure that vendor risk assessments and BIA processes are integrated into overall business operations.
• Maintain documentation and records related to vendor risk management and BIA activities, ensuring they are up-to-date and accessible for audits and reviews.
  
  

Qualifications

• Bachelor's degree in Marketing, Digital Business, Business Administration, or a related field.
• 5-7 years of experience in marketing, digital business, event management, and procurement.
• Proficiency in SAP Ariba and a thorough understanding of procurement processes, including invoicing, purchase orders, and contract management.
• Experience in vendor risk management and conducting Business Impact Analyses (BIA).
• Strong organizational and multitasking skills, with the ability to prioritize tasks and manage time effectively.
• Excellent communication skills, both written and verbal, with the ability to interact professionally with all levels of the organization.
• High level of discretion and confidentiality in handling sensitive information.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and digital marketing tools (e.g., CRM, content management systems, analytics platforms).
  
  

Preferred Skills

• Experience in managing marketing and digital business budgets, financial tracking, and reporting.
• Familiarity with digital marketing platforms, including social media, email marketing, and web analytics.
• Strong project management skills, with the ability to manage events, digital business initiatives, and risk assessments from conception to completion.