Marketing Planning Operations and Insights Executive

Marketing Planning Operations and Insights Executive

Department: Marketing

Function: Planning Operations and Insights

Reports to: Marketing Planning Operations and Insights Director

Location: Permanent Remote

About the organisation

Our client is an Abu Dhabi-based diversified holding and platform-building group focused on developing and scaling businesses across strategically important sectors. Its portfolio includes mobility, aviation, fintech, insurance, healthcare, mining and energy, professional services, and other high-impact opportunities. The group is building an integrated marketing function covering strategy, brand, creative, digital, insights, operations, and growth.

Why join

• Work across several businesses, sectors, audiences, and commercial models rather than supporting a single brand.
• Help shape the standards, systems, and working practices of a growing group marketing function.
• Collaborate with senior leaders, portfolio companies, institutional stakeholders, strategic partners, and specialist advisers.
• Use data, digital tools, and approved AI solutions to improve the quality and efficiency of marketing delivery.

Role purpose

Support marketing planning, governance, budget administration, performance reporting, and continuous improvement across the group marketing function. The role creates accurate visibility and helps teams follow agreed processes consistently.

Key responsibilities

Planning and calendar management

• Maintain annual, quarterly, and monthly plans and a consolidated marketing activity calendar.
• Coordinate inputs from Brand, Creative, Digital, and portfolio stakeholders, and track milestones, dependencies, and decisions.

Budget administration

• Maintain budget trackers, forecasts, purchase-order status, and invoice records in partnership with Finance.
• Support accruals and committed-spend visibility, and flag variances or missing information early.

Governance and process

• Maintain standard operating procedures, templates, briefing forms, approval matrices, and governance checklists.
• Promote consistent use of project, asset, and document systems, and record opportunities for improvement.

Performance reporting

• Collect KPI inputs and prepare recurring dashboards and scorecards.
• Check data quality and summarise trends, achievements, risks, and actions in a format suitable for decision-making.

Vendor and agency coordination

• Maintain vendor records, scopes, contract dates, rates, and performance information.
• Support onboarding, utilisation tracking, and review meetings, and identify opportunities to consolidate spend.

Tools knowledge and AI

• Maintain shared knowledge repositories and template libraries.
• Use approved AI tools to accelerate summaries, research, documentation, and recurring reporting, while tracking improvement actions.

Key deliverables

• Integrated marketing calendar
• Budget and committed-spend tracker
• Planning and governance packs
• Monthly marketing scorecard
• SOP and template library
• Vendor tracker
• Action and risk logs

Measures of success

• Planning data accuracy
• Budget tracker accuracy
• Governance compliance
• Action closure rate
• Reporting timeliness
• Reduction in process errors
• Vendor record completeness

Qualifications

• Bachelor's degree in marketing, business, finance, operations, project management, or a related discipline.
• Fluent English is required; Arabic is desirable.

Required experience

• Four to seven years of experience in marketing operations, PMO, planning, business operations, or project coordination.
• Strong Excel, reporting, and process-management skills.
• Experience supporting budgets, vendors, and recurring business reviews is preferred.

Technical skills

• Advanced Excel
• PowerPoint
• Project-management tools
• Budget tracking
• Power BI fundamentals
• SharePoint or document-management platforms
• Process documentation
• Vendor management
• AI productivity tools

Core competencies

• Sound strategic and commercial judgement appropriate to the role level.
• Ownership of outcomes, quality, and follow-through.
• Strong stakeholder management and collaboration across group and portfolio teams.
• Clear written and verbal communication, including the ability to simplify complex information.
• Strong prioritisation and execution in a fast-evolving environment.
• Curiosity, learning agility, and responsible use of data, digital tools, and AI.

Ideal candidate profile

A highly organised marketing-operations professional who enjoys building structure, working with numbers, and improving how teams plan and execute.

Role scope

Responsibilities may evolve as the organisation and its portfolio businesses continue to grow.