Office Admin-Accounting & Marketing Coordinator

Job Overview

We are seeking an organized and efficient Administrator cum Accountant to oversee daily office operations. The ideal candidate will handle multi-level tasks, ensure smooth communication between departments, and manage various administrative, HR, accounting, and marketing responsibilities in a timely and professional manner.

Key Responsibilities

Office Management & HR

Oversee daily office operations, reception duties, guest handling, and internal/external communications.

Manage HR activities including payroll preparation, issuing salary slips, and maintaining employee records.

Handle visa processes such as renewals, cancellations, and coordination with government authorities.

Coordinate with building management and service providers for maintenance and technical issues.

Maintain office supplies/equipment and organize meetings, staff events, and company gatherings.

Accounting Support

Assist with accounts receivable and payable functions.

Prepare invoices, monitor payments, and follow up on outstanding dues.

Support VAT filing and assist in basic financial reporting.

Prepare L/C (letters of credit) documentation and other finance-related paperwork.

Maintain accurate accounting entries using Zoho Books (preferred).

Marketing & Branding

Support social media posts, marketing campaigns, and content updates.

Coordinate with internal teams to create promotional materials.

Maintain and update the company website and marketing databases.

Assist in preparing brochures, presentations, and marketing collaterals.

Support preparations for trade shows, exhibitions, and marketing events.

Qualifications

34 years of experience in office administration, HR, accounting support, or marketing roles.

Strong understanding of basic accounting principles; experience with Zoho Books is an advantage.

Knowledge of digital marketing, social media platforms, and CRM tools (Zoho CRM preferred).

Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).

Excellent communication and interpersonal skills.

Strong organizational skills with the ability to multi-task and prioritize effectively.

Experience in DMCC or UAE-based companies is preferred.