Office Administrator

Company Description Beacon FinTrain is a global provider of high-quality financial training and workshops, known for integrity, customer focus, team effectiveness, and accountability. With over 15 years of experience, the company serves leading organizations by developing their employees and consulting on financial records through expert lecturers. Beacon FinTrain is an authorized learning partner of AFP, FMI, and Frankfurt School of Finance, offering programs such as CTP, FP&A, CFM, CFA, ACI-DC, and IFRS. The organization has modernized both classroom and live online training systems to meet the evolving needs of today's professionals. This commitment to innovation and professional development creates a dynamic environment for team members who support its operations.

Role Description

• Supervise and coordinate the admin team, ensuring smooth daily operations
• Manage and adjust staff schedules and appointments in line with course timings
• Coordinate with runners and drivers, assigning tasks and confirming completion
• Manage all corporate SIM card accounts and lines
• Serve as the main point of contact with the telecom provider for issues, renewals, and new lines
• Track usage/billing and resolve service issues promptly
• Process visa applications and issuance for employees as needed
• Book and manage flight tickets for business travel
• Arrange hotel reservations, ensuring cost-effectiveness and timely confirmations
• Organize and manage the CVO's appointments and calendar
• Provide general administrative support to the CVO as needed

Qualifications & Skills:

• Bachelor's degree.
• 1–3 years of experience in administration, office management, or receptionist roles
• Strong organizational and multitasking skills
• Good command of English (spoken/written)
• Proficiency in MS Office (Outlook, Excel, Word)
• Strong communication skills and a professional, presentable demeanor
• Experience liaising with vendors/service providers (telecom, travel agencies) is a plus