Office Assistant

Alef Education

5-7 Years

Abu Dhabi, United Arab Emirates

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Posted 19 hours ago

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Job Description

Who we are

Founded in 2016, Alef Education (ALEFEDT on the Abu Dhabi Securities Exchange) is an award-winning AI powered learning solutions provider redefining K to 12 education. Headquartered in Abu Dhabi, the company serves approximately 2.0 million students and 84,000 educators across 19,000 schools in the UAE, Indonesia, and Morocco.

Its flagship Alef Platform delivers personalized learning experiences that enhance student engagement and outcomes, while its supplemental solutions Alef Pathways, Abjadiyat, and Arabits extend learning across subjects and languages.

Through its innovative use of artificial intelligence, data insights, and culturally relevant content, Alef Education is transforming teaching and learning to advance equity, access, and excellence for every student.

About The Role

The Office Assistant is responsible for supporting the team in maintaining a clean, organized, and welcoming working environment and for meeting daily administrative office requirements to ensure that the office is operating efficiently.

Key Responsibilities:

Office upkeep and daily readiness

Ensure that the office is clean, safe, organized, and ready for employees and visitors each day. This includes supporting the cleaning team, checking office areas regularly, and reporting any maintenance, safety, or cleanliness concerns to the Business Support Lead.
Complete the daily opening and closing checks, making sure the office is prepared in the morning and properly closed at the end of the day.

Office supplies and stock management

Help maintain the availability of daily office supplies, including stationery, pantry items, cutlery, cleaning supplies, and other items needed for the smooth running of the office (this includes storage areas, monitoring stock levels, keeping track of inventory, and informing the team when items need to be replenished. The role also supports the responsible use of supplies and helps reduce unnecessary waste).

Guest and visitor support

Create a welcoming experience for visitors and guests. This includes greeting guests professionally, escorting them to the right location, preparing meeting spaces, and arranging food and beverages when required.
Support visitors and employees with simple requests and direct them to the appropriate person when needed. The Office Assistant is expected to act with discretion and maintain confidentiality when dealing with guests, employees, or sensitive information.
Accompany maintenance, moving, or service teams while they are carrying out work in the office.

Administrative support

Provide general administrative support to the Business Support team. This includes receiving, organizing, and filing mail, invoices, and documents in a way that makes them easy to access when needed.
Support tasks such as printing, copying, scanning, binding, and laminating documents, as well as receiving and distributing couriers or parcels to employees.
Support other Business Support team members with tasks that are suitable to the role and within their skills and capabilities.

To Be The Right Fit, You'll Need

High school diploma.
5 years relevant experience in administrative office support.
Previous experience working in a corporate environment.
Good knowledge of Microsoft Office, particularly Excel.
Familiar with the basic use of office equipment such as printers, copiers, and pantry machines.
Strong communication skills and attention to details
Very good English communication skills (reading, writing, verbal, presentation)

What we offer

We believe our people are our greatest advantage. We value curiosity, purpose, and the drive to make a real difference. When you join Alef, you join a mission — and a team that's just as passionate about transforming education as you are.

Here's a glimpse of what we offer: