Reports to: Director of Egyptian Governmental Relations
Purpose:
This role provides routine administrative, clerical, and logistical support to the Office of the Counselor by executing assigned tasks, maintaining records, and supporting day-to-day office operations.
Responsibilities:
- Administrative Support: Perform day-to-day administrative and clerical tasks to support the operations of the Office of the Counselor
- SAP and Transaction Processing: Execute SAP transactions and related actions, including purchase requisitions, payments, per diems, travel requests, petty cash, office supplies, overtime, and leave requests, in accordance with approved procedures
- Document Preparation and Filing: Prepare routine documents, organize files, and maintain accurate and up-to-date physical and electronic filing systems
- Correspondence Handling: Process incoming and outgoing correspondence, including logging, dispatching, and tracking documents as directed
- Data Entry and Systems Support: Enter data accurately into office systems and trackers and generate routine reports as required
- Office Logistics Support: Support office logistics by coordinating mail handling, transportation requests, and basic operational arrangements
- Asset and Inventory Tracking: Maintain logs of office equipment and assets and report discrepancies or issues to the supervisor
- Front Desk and Inquiry Support: Receive telephone calls and visitors, respond to basic inquiries, and refer matters to the appropriate office staff
- Guest and Hospitality Coordination: Responsible for guest reception and hospitality logistics for high-profile visitors to the Office of the Counselor
- General Administrative Support: Perform other administrative duties as required
Qualifications and Skills:
Education and Experience:
- Bachelor's degree required
- Minimum of five years of progressive experience in the administrative support field
Technical Skills:
- Technical Skills: Strong knowledge of SAP, MS Office, Windows, and Internet navigation
- High typing speed and professional drafting skills in both Arabic and English
- Core Skills: Highly organized, detail-oriented, and capable of performing well under pressure to meet tight deadlines
- Interpersonal: Ability to handle confidential information with discretion
- Fluent in English and Arabic with the ability to interact tactfully with a diverse population
This position is open until March 18, 2026
Placement is based on the candidate's experience and skills. Only candidates who make it to the short list will be contacted.
The American University in Cairo is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Individuals with disabilities are encouraged to apply.
We thank all individuals who have expressed interest in working at The American University in Cairo.
