Job Objective:
To organize and coordinate administrative operations within the office to ensure smooth and efficient workflow, and to support senior management by overseeing daily activities and maintaining a professional and well-structured work environment.
Key Responsibilities:
- Manage and coordinate daily administrative operations and ensure implementation of approved policies and procedures.
- Organize and maintain incoming and outgoing correspondence in a secure and systematic manner.
- Coordinate meetings and appointments, and prepare meeting minutes and administrative reports.
- Supervise administrative support, reception, and general service staff.
- Monitor and manage office supplies and equipment to ensure continuous availability.
- Communicate with suppliers and service providers, and follow up on office contracts and invoices.
- Prepare and submit periodic reports to senior management.
- Contribute to improving internal processes and enhancing administrative efficiency.
- Welcome visitors and clients, representing the office in a professional manner.
- Organize and archive both paper and electronic files for easy access.
Qualifications Required:
- Bachelor's degree or diploma in Secretarial Studies, Business Administration, or a related field.
- Proficiency in English (spoken and written).
- Strong organizational and coordination skills with experience handling administrative correspondence.
- Proficient in computer use andMicrosoft Office applications.
- Excellent communication, problem-solving, and teamwork skills.
- Ability to manage time effectively and handle multiple tasks efficiently and professionally.
