About the Role
We are seeking a highly organized and proactive Office Manager to support senior leadership within a Legal Affairs function. This role plays a critical part in ensuring seamless coordination, strategic support, and efficient administrative operations at an executive level. You will act as a trusted point of contact, managing communications, priorities, and key initiatives while supporting a fast-paced, high-performing leadership team
Key Responsibilities
Executive & Administrative Support
- Manage complex calendars, meetings, and communications on behalf of senior leadership
- Coordinate internal and external meetings, including stakeholder engagement and follow-ups
- Prepare high-quality presentations, correspondence, reports, and briefing materials
- Handle confidential information with integrity and discretion
Coordination & Stakeholder Management
- Serve as a central point of contact for internal teams, clients, and external stakeholders
- Track and monitor communications, ensuring timely responses and proper follow-ups
- Support engagement with prospective and existing stakeholders where required
Project & Operational Support
- Assist in the execution of special projects, including research, analysis, and reporting
- Prepare meeting minutes, monitor action items, and ensure timely completion
- Support departmental operational plans and strategic initiatives
Events & Logistics
- Coordinate participation in internal and external events
- Manage travel, logistics, and related arrangements for leadership and team members
- Organize team activities and ensure smooth execution of departmental requirement
Experience & Qualification
- Minimum 4 years of experience as an Office Manager or Executive Assistant
- Bachelor's degree in Business Administration, Law, or a related field
- Proven experience supporting senior executives (C-level preferred)
- Background in coordination, administration, or project support roles
- Experience in legal practice is highly recommended
Skills & Competencies
- Excellent organizational and time management skills
- Strong communication skills in English; Arabic is a plus
- High attention to detail and ability to manage multiple priorities
- Strong stakeholder management and interpersonal skills
- Advanced proficiency in MS Office tools
- Ability to work independently and thrive in a dynamic environment
- Discretion and professionalism in handling sensitive information
