Office Manager

Office Manager
Reporting To: Managing Partner
Job Description :
Full Time position, with responsibility for facilitating the efficient functioning of the office via a range of administrative, clerical and managerial tasks.
Key Responsibilities:
Greeting visitors in a professional and friendly manor; tiding and maintaining the reception area
Filtering and responding to emails, telephones calls, relay messages, providing information to callers
Producing/typing/proofreading documents, briefing reports and presentations in coordination with other team members
Maintain secure and confidential filing systems, ensuring that these systems remain up to date
Establish, implement and maintain procedures/office administrative systems; and analyse and monitor processes, preparing operation reports and schedules to ensure efficiency including monitoring and maintaining office supplies inventory
Maintain a safe and secure working environmen
Be responsible for organising company events
Assist finance; producing invoices, managing petty cash, accounts-receivable follow-up
Maintain office stationery, equipment, furniture and software including maintenance and licences where applicable
General administrative and clerical support
Qualifications:
Experience in a customer care environment, preferably a design-oriented industry/association
Experience, either formally or informally of successful project planning and management
Qualification in secretarial skills and experience of implementing these skills
Qualification in marketing and experience of implementing these skills
Knowledge of data and administration management practices and procedure
Excellent English language skills
Experience of information gathering, monitoring and presentation
Personal Skills:
The ability to work quickly, flexibly, effectively and positively in response to requests made at short notice
Pro-active ability to work under own initiative without direct supervision
Reliable and trustworthy
Good organisational skill and able to pay attention to detail with excellent level of accuracy
The ability to contribute to and work effectively within a team environment
Technical Skills:
Excellent IT skills with an Apple environment (Pages. Numbers. Keynote)
Excellent written and verbal communication skills
Excellent interpersonal skills