My client are one of the most exciting influencer agencies in the region. They are looking for an outstanding Office Manager/EA to join their growing team in Dubai.
Key Responsibilities
- Provide comprehensive executivelevel administrative support to the CEO, including calendar management, scheduling, and correspondence.
- Arrange international and domestic travel, ensuring seamless itineraries and visa arrangements.
- Prepare meeting agendas, reports, and presentations; take accurate minutes during highlevel meetings.
- Liaise professionally with senior executives, board members, government officials, and external stakeholders.
- Manage confidential documentation and information with absolute discretion.
- Coordinate logistics for events, conferences, and special projects as required by the CEO.
- Oversee all office administration functions, including facilities management, procurement, office supplies, and vendor management.
- Implement and improve office policies and procedures to ensure an efficient and organised work environment.
- Support HRrelated activities such as onboarding new staff, maintaining records, and ensuring compliance with local regulations.
- Handle expense reporting, procurement, and daytoday office operations for the executive office.
- Anticipate the needs of the CEO, providing proactive and efficient support at all times.
Candidate Requirements
- Highly presentable, with strong organisational and interpersonal skills.
- Professional and polished communication at all times, with excellent written and verbal English.
- Demonstrated discretion and the ability to handle confidential and sensitive information.
- Experience managing office administration, facilities, and vendor relationships.
- UAEbased
- Strong IT skills, including proficiency in MS Office Suite and virtual meeting platforms.
