Office Manager & Executive Assistant (PMO Focus)

Office Manager & Executive Assistant (PMO Focus)

Link to apply : https://app.aikho.ai/i/657NIaqMyGsZqMZK

Dubai, UAE

Full-time

Competitive salary

Summary

As the Office Manager & Executive Assistant, you will be the engine behind THA's operational excellence during a high-growth transformation phase. You will support the CEO and senior leadership, manage day-to-day office operations, and maintain a centralized view of strategic PMO initiatives. This is a unique opportunity to blend administrative mastery with project governance in a fast-paced, luxury-oriented environment.

Key Responsibilities

• Oversee day-to-day office operations, facilities, and vendor management to ensure an elegant and efficient workspace
• Provide high-level executive support, including complex calendar management and travel coordination for the leadership team
• Manage legal document administration and maintain highly confidential records with professional discretion
• Maintain a centralized view of strategic initiatives and transformation projects for the PMO office
• Track project progress, deadlines, risks, and dependencies to ensure organizational alignment
• Prepare executive dashboards, analytical reports, and organizational updates for senior stakeholders
• Organize project meetings, workshops, and high-impact company-wide events
• Support process improvement initiatives and lead the documentation of operational workflows

Required Qualifications

• 4-6 years of experience in Office Management, Executive Support, or PMO Coordination
• Proven track record in legal document administration and handling sensitive information
• Exceptional organizational and stakeholder management skills
• Advanced proficiency in MS Office and Google Workspace
• Demonstrated ability to produce high-quality reporting and executive-level documentation
• Experience working in a fast-paced, dynamic environment requiring real-time communication

Preferred Qualifications

• Experience in Transformation or Operations Consulting
• Knowledge of Process Optimization methodologies such as Lean or Six Sigma
• Proficiency with specialized project tracking and PMO software tools
• Strong analytical skills with a focus on data-driven reporting
  

About the Company

THA is a leading boutique staffing firm that bridges the gap between top-tier talent and premier brands. By combining the prestige and expertise of the French Armonia Group with the vibrant energy of the Middle East's luxury and events sectors, we assist organizations in achieving their objectives through seamless personnel integration and enhanced visitor experiences.

About the Team

Reporting directly to the Head of HR, you will work in close daily interaction with the CEO and senior leadership team. You will be part of a collaborative, high-energy environment that values organizational discipline and methodical clarity.

Benefits

• We offer a comprehensive benefits package designed to support your professional and personal well-being within the dynamic Middle East market.