Office Manager

Redmayne Smith is an international property investment consultancy with offices in Dubai and the UK. We work with clients globally to source and structure high-quality property investment opportunities, providing practical, end-to-end support throughout the investment journey.

As our Dubai office grows, we are seeking a professional and experienced Office Manager / HR Administrator to ensure seamless daily operations while providing effective HR and administrative support.

As the Office Manager & HR Administrator you will support office management, HR administration and UAE employment support. The successful candidate will be highly organised, proactive, and confident managing communication across departments. You will ensure the office operates efficiently, employees are supported, and visa and administrative processes are completed accurately.

Key Responsibilities:

Office Coordination

• Oversee daily office operations, maintaining a professional and organised environment
• Liaise with service providers, including telecoms, maintenance, utilities, and cleaning companies
• Monitor office supplies and arrange replenishment when required
• Coordinate meeting rooms, schedules, and internal arrangements
• Provide administrative assistance to senior management as needed

Communication & Administration

• Handle incoming / outbound calls and direct enquiries professionally
• Manage office email correspondence and internal communications
• Coordinate diaries, meetings, and departmental updates
• Communicate confidently in English, both verbally and in writing, across all departments
• Provide structured and timely updates to management

HR Support

• Coordinate onboarding and offboarding processes
• Prepare and maintain employment documentation and employee records
• Organise first-day arrangements and inductions for new joiners
• Ensure IT equipment and system access are ready prior to start dates
• Handle all employee information with discretion and confidentiality

Visa & PRO Coordination (Essential)

• Support UAE visa applications for new employees and leavers from start to finish
• Liaise with external PRO services and relevant authorities
• Track application progress and provide updates to management
• Ensure documentation is submitted accurately and on time
• Maintain compliance with UAE Labour Law and MOHRE regulations

Candidate Requirements

Proven experience in office administration, HR, and UAE visa/PRO coordination

understanding & knowledge of UAE employment procedures and administrative requirements

Confident and professional communicator in English (verbal and written)

Highly organised, structured, and detail-oriented

Proactive, dependable, and able to work independently

Professional, approachable, and reliable

Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)

Candidate Eligibility & Requirements

To apply for this position, candidates must meet the following criteria:

Minimum of 3 years experience in office administration, HR, and UAE visa/PRO coordination

Full proficiency in English in all communication channels (verbal, written, email)

Ability to work UK-aligned hours (Monday Friday, 12:30pm 8:30pm) Non-negotiable

Capability to perform all HR, visa, and office responsibilities outlined in this JD

Please apply only if you meet these minimum requirements.

Compensation & Benefits

Salary: up to 10,000 AED per month

Employment visa provided

Standard UAE health insurance

25 working days annual leave

UAE private sector public holidays (as per MOHRE)

Office location: Business Bay, Dubai

Supportive and professional working environment

Opportunity for personal and professional growth

Collaborative team culture with focus on learning and development

You will be part of a growing international business with offices in Dubai and the UK. This role carries real responsibility and visibility, offering the opportunity to contribute meaningfully to our operations. We value professionalism, reliability, and a positive, collaborative workplace where your contributions are recognised and supported.