Officer - Administration

Job Description

The Officer – Administration will provide administrative and coordination support to the Facilities Management business, ensuring smooth and efficient day-to-day administrative operations. The role will involve maintaining records and documentation, preparing reports and trackers, coordinating with internal departments and site teams, and following up on administrative requirements

Responsibilities

• Provide administrative and coordination support to the Facilities Management team and business operations.
• Maintain and organize company records, documents, reports, and administrative files.
• Prepare letters, memos, reports, presentations, trackers, and other business documents as required.
• Coordinate with Operations, HR, Finance, Procurement, QHSE, and other support functions on administrative matters.
• Support the preparation and updating of daily, weekly, and monthly administrative and operational reports.
• Maintain accurate employee, site, asset, and administrative records as required.
• Assist in coordinating meetings, appointments, site visits, training sessions, and internal activities.
• Follow up with relevant stakeholders to ensure timely completion of assigned administrative actions.
• Support the administration of Facilities Management contracts, sites, and operational documentation.
• Assist in maintaining trackers related to manpower, attendance, accommodation, transport, uniforms, access cards, and other administrative requirements.
• Support the preparation and submission of documents to clients and internal stakeholders.
• Assist with document control and ensure records are maintained in accordance with company procedures.
• Handle routine correspondence, emails, and administrative queries professionally.
• Support the team in monitoring deadlines, pending actions, and follow-ups.
• Assist with onboarding and administrative coordination for employees assigned to Facilities Management sites.
• Maintain confidentiality of company and employee information.
• Perform other administrative duties assigned by the Line Manager.
  
  

Qualifications

• Fresh graduates / entry-level UAE Nationals are encouraged to apply.
• Previous administrative, customer service, coordination, or Facilities Management experience is an advantage.
• UAE National with a Family Book preferred, where applicable.