Job Description
Strategy
- Support the department in executing daily administrative and reporting activities in line with approved policies and procedures.
- Ensure timely completion of assigned administrative tasks, documentation, and data entry activities in compliance with organizational standards.
- Assist in implementing approved processes and guidelines to support departmental objectives.
Operations
- Maintain and update departmental records, files, and databases in both physical and electronic formats while ensuring accuracy and confidentiality.
- Prepare and process correspondences, memos, and internal communication for review and approval.
- Coordinate scheduling requests, meeting arrangements, and logistical requirements for departmental activities.
- Assist in maintaining attendance, leave, and permission records in the Time & Attendance or related systems, and support preparation of periodic reports.
- Provide administrative support for onboarding activities such as preparing access cards, stationery, and office setup for new employees.
- Monitor and replenish office supplies and coordinate maintenance or repair of office equipment.
- Perform clerical tasks including document scanning, photocopying, archiving, and distribution of incoming and outgoing correspondence.
- Assist in handling internal requests, complaints, and task closures through approved RTA systems and tools.
- Support coordination with HR, Procurement, and Finance for routine administrative requirements (training nominations, requests, purchase orders, etc.).
Product / Process Improvement
- Follow approved administrative procedures and filing systems to ensure consistency and compliance with information security requirements.
- Identify minor gaps or repetitive issues in administrative processes and escalate them to the Senior Officer or Supervisor for resolution.
- Participate in departmental initiatives and awareness sessions on new systems, digital tools, and administrative standards.
- Contribute to continuous improvement by maintaining accurate data and providing feedback from daily operations.
Qualifications
- High School/ Diploma in relevant field
- 2+ Years in case of Diploma (5+ Years in case of High School)
- Strong executive communication and professional correspondence skills
- Knowledge of general administrative practices and procedures
- Ability to manage intranet content and ensure governance standards
- Skilled in presentation design and executive-level reporting
- Understanding of the organization's business context and operational environment
- Proficiency in technical and analytical reporting
- Experience in committee and team governance
- Competence in knowledge and innovation management initiatives
- Skilled in policy implementation and compliance monitoring
- Familiarity with quality, health, and safety compliance standards
- Ability to manage stakeholder engagement and follow organizational protocols
Job Category
Administration
Advertiser
Roads and Transport Authority
Department
Corporate Administrative Support Services CEO
Educational-level
Secondary School
Required Nationality
UAE Only
Monthly Salary
Unspecified
Schedule-Time
Full time
Job Posting
10/03/2026
Unposting Date
15/03/2026
