operation and project assistant

Job Description

Position: Assistant Project Coordinator

Company: Italian Events Lab

Location: Dubai, UAE

Role Overview

The Assistant Project Coordinator supports the Artistic Director and senior team in the coordination and execution of live entertainment projects. The role involves administrative support, professional communication, scheduling, and on-site assistance during events. Precision, discretion, and reliability are essential.

Key Responsibilities

Assist in the planning and coordination of live events and artistic projects

Manage schedules, timelines, rehearsals, and basic logistics

Draft and follow up on professional emails with clients, venues, artists, and suppliers

Support artist coordination, including availability, call times, and confirmations

Maintain internal trackers, calendars, and project documentation

Assist with preparation of client-facing materials and internal summaries

Provide operational and on-site support during events when required

Requirements

Excellent written and spoken English

Strong organizational and multitasking skills

Professional email writing and communication ability

Attention to detail and ability to work under pressure

Flexibility to work evenings and weekends when required

Previous experience in events, hospitality, or entertainment is a plus

Personal Attributes

Professional, discreet, and reliable

Proactive and solution-oriented

Calm in fast-paced environments

Respectful of hierarchy and confidentiality

Working Conditions

Based in Dubai

Flexible hours depending on event schedules

Exposure to high-end venues, clients, and international artists