Job Summary:
We are seeking a proactive and detail-oriented Operations Executive to support the planning, coordination, and execution of exhibitions and events. The ideal candidate will be responsible for managing exhibition operations, coordinating with internal teams and vendors, and preparing exhibition floor plans to ensure the successful delivery of events.
Key Responsibilities:
- Create and manage exhibition floor plans, including exhibitor allocation and space utilization.
- Coordinate all operational requirements before, during, and after exhibitions.
- Liaise with exhibitors, contractors, suppliers, and venue management.
- Ensure all exhibitor requirements are communicated and implemented effectively.
- Coordinate event setup, dismantling, and on-site operations.
- Monitor exhibition timelines and ensure tasks are completed on schedule.
- Conduct venue inspections and prepare operational plans.
- Coordinate with sales, marketing, registration, and design teams to ensure smooth event execution.
- Prepare exhibitor manuals, operational documents, and event schedules.
- Manage exhibitor requests and resolve operational issues promptly.
- Ensure compliance with venue regulations, health and safety standards, and event guidelines.
- Support crowd flow management and visitor experience during the exhibition.
- Prepare post-event operational reports and recommendations.
Requirements:
- Bachelor's degree in Event Management, Operations, Business Administration, Architecture, Interior Design, or a related field.
- 2–5 years of experience in exhibitions, events, or operations management.
- Experience creating exhibition floor plans and allocating exhibitor spaces.
- Proficiency in tools such as AutoCAD, SketchUp, or other floor planning software is an advantage.
- Strong organizational, communication, and problem-solving skills.
- Ability to manage multiple projects and work under pressure.
- Willingness to work flexible hours during exhibitions and event days.
Preferred Skills:
- Knowledge of exhibition operations and venue management.
- Strong stakeholder management skills.
- Excellent attention to detail and time management abilities.
- Ability to work independently and as part of a team.
