Operations Executive - Business Setup

Operations Executive – UAE Business Setup & Government Services

10XMHub Business Setup Consultants

Location: Business Bay, Dubai, UAE

Employment Type: Full-time | On-site

Important Eligibility Requirement

This position requires at least 1 year of hands-on operational experience with a UAE business setup or corporate services company.

Applicants must have practical experience handling:

• UAE Mainland and Free Zone company formation
• Trade licence issuance, renewal and amendments
• Establishment cards, immigration files and labour files
• Investor, partner and employment visa applications
• Medical fitness, Emirates ID, status change and visa stamping
• Direct coordination with UAE government authorities and Free Zone authorities

This is an operations and execution role—not a sales-only or general administrative position.

About 10XMHub

10XMHub Business Setup Consultants is a Dubai-based corporate services firm helping entrepreneurs, SMEs, multinational companies and investors establish and expand their businesses in the UAE.

Our services include Mainland, Free Zone and Offshore company formation, corporate structuring, visa and immigration services, corporate banking assistance, accounting and tax compliance, PRO services and ongoing corporate support.

Role Overview

We are looking for an experienced and highly organized Operations Executive who can independently manage UAE company formation and visa-related assignments from onboarding through completion.

The successful candidate will coordinate directly with clients, government authorities, Free Zones and internal teams while ensuring that every application is completed accurately and within the required timeline.

Key Responsibilities

• Manage end-to-end company incorporation across UAE Mainland, Free Zone and Offshore jurisdictions.
• Advise and coordinate documentation requirements for new incorporations, renewals, amendments and closures.
• Process trade licence applications, initial approvals, name reservations, MOA amendments and other corporate services.
• Handle establishment cards, labour files, immigration files and related registrations.
• Coordinate investor, partner, employee and dependent visa applications.
• Manage entry permits, status changes, medical fitness tests, Emirates ID applications, visa stamping and cancellations.
• Liaise directly with DET, MOHRE, GDRFA, ICP, Dubai Courts, Notary Public and relevant Free Zone authorities.
• Communicate clearly with clients regarding documentation, timelines, fees and application status.
• Review documents carefully before submission to prevent rejection or delays.
• Track every application and proactively follow up with authorities until completion.
• Maintain accurate client records, KYC documents and compliance files in the company's CRM.
• Monitor licence renewals, visa expiries, establishment card renewals and regulatory deadlines.
• Coordinate with accounting, compliance, banking, legal and sales teams when required.
• Identify operational delays and recommend improvements to workflows and SOPs.
• Provide management with regular case-status reports and operational updates.
• Stay informed about changes in UAE company formation, immigration and regulatory procedures.

Mandatory Experience and Skills

• Minimum 1 year of recent, hands-on UAE business setup or corporate services experience.
• Practical working knowledge of both UAE Mainland and Free Zone company formation.
• Experience working with DET, MOHRE, GDRFA and/or ICP systems and processes.
• Practical experience handling UAE investor and employment visa procedures.
• Ability to independently manage several active client cases simultaneously.
• Strong understanding of documentation, KYC and application requirements.
• Excellent written and verbal English communication.
• High attention to detail, ownership and deadline management.
• Proficiency in Microsoft Office and experience using CRM or workflow-management systems.
• Currently based in the UAE and available to work on-site in Business Bay, Dubai.

Preferred Experience

• Experience with Offshore company formation.
• Familiarity with multiple Free Zones such as IFZA, Meydan, DMCC, JAFZA, RAKEZ, SPC Free Zone, SHAMS or equivalent jurisdictions.
• Experience with corporate amendments, share transfers, liquidations and licence cancellations.
• Knowledge of UAE Corporate Tax, VAT and UBO compliance requirements.
• Additional language skills will be an advantage.

Why Join 10XMHub

• Work with international entrepreneurs, investors and multinational clients.
• Gain exposure to complex business setup and corporate structuring assignments.
• Join a collaborative and entrepreneurial organization.
• Access continuous professional learning and career-development opportunities.
• Receive a competitive salary with performance-based incentives.

How to Apply

Please apply with your updated CV and clearly mention:

1. Your total UAE business setup experience.
2. The Mainland and Free Zone authorities you have worked with.
3. The visa and government services you have personally processed.
4. Your current location, notice period and salary expectations.

Applications without relevant hands-on UAE business setup and visa-processing experience will not be shortlisted.