Operations Executive (Dubai HQ)

Company: UMATR

Reports to: Founder & Marketing Manager

Location: Dubai Hills, Dubai

Type: Full-time

About UMATR:

UMATR is a specialist technology recruitment agency headquartered in Dubai, operating across the US, Europe, and the Middle East. We believe that the best way to predict the future is to bring together the people who will build it.

Our dedication to excellence has been recognised with several awards, including:

The Lloyds Bank British Business Excellence Awards, New Entrepreneur of the Year

Ranked 34th on the Elite Business Top 100 SMEs

Global Recruiter, Best Start-Up Agency

TIARA Awards, Recruitment Leader of the Year

We partner with innovative start-ups and global brands to build world-class Software, Data & AI teams. As the business continues to scale internationally, we're looking for a highly organised and proactive Operations Executive to support our Dubai HQ and become a key part of our internal engine room.

The Role:

The Operations Executive will be responsible for ensuring the smooth day-to-day running of UMATR's current back-office operations, along with upcoming projects. You'll work closely with the Founder and wider leadership team, supporting sales operations, finance administration, internal reporting, and general business coordination.

This is a hands-on role where organisation, accuracy, and initiative are essential - ideal for someone who thrives on structure, has attention to detail, enjoys administration, and wants to play a central role in a dynamic, high-performance, growing business.

Key Responsibilities:

Sales & Recruitment Operations

• Managing Terms of Business with Clients
• Updating the internal data sets and live performance tracking
• Keeping Live Roles updated across LinkedIn, Website, and internal workflows
• Pulling together data for reports (market data, target company lists, performance data)
• Helping plan and manage corporate events, meetups, and team initiatives
• Maintaining our CRM/ATS

Finance & HR Administration

• Preparing monthly payroll and issuing employee payslips
• Reviewing contractor timesheets for accuracy and approvals
• Preparing employment contracts and contractor agreements
• Supporting commission calculations and internal finance tracking
• Preparing, issuing, and proactively chasing outstanding invoices

Office & Business Support

• Assisting the marketing team with campaigns, coordination, and general support
• Managing new visa applications and health insurance forms
• Back-office admin tasks (document processing, passports, filing, etc.)
• Supporting onboarding and internal compliance documentation
• Collating and analysing company performance data
• General office management and coordination

Executive Support

PA support for Founder, including:

• Scheduling meetings
• Taking notes and capturing feedback
• Drafting emails and correspondence
• General calendar and admin support

Benefits:

• Dubai Hills office
• Clear growth plans
• Bi-Yearly Incentive Trips
• Remote Working Summer
• Lunch Clubs and Monthly Socials
• Ongoing training from myself and others in the business
• Continuous support with your professional & personal goals
• Monthly & Quarterly recognition for outstanding performance
• A fun, ambitious and high-performance culture
• End-of-Year Awards

You'll have the chance to work side-by-side with the Founder, gaining real insight into entrepreneurship and what it takes to grow a global company. Your work will directly contribute to UMATR's success as we scale internationally and strengthen our position in the market.

If you're highly organised, sharp, ambitious, and excited about building a meaningful career in operations, we'd love to hear from you.