Main Tasks
Order Administration for Machines, Retrofit/Modules
- Verification of customer Purchase Orders against quotation terms and follow up with Sales in case of discrepancies
- Dispatch order in SAP and Order Confirmation to customer
- Continuous monitoring, updating of orders and liasing with factory for shipment
- Creation of delivery paper (after receipt of shipment release)
Billings
- Issuance of Invoice for downpayments, for goods shipped, and debit memo requests.
Reporting and Data Maintenance
- Continuous maintenance of Warranty Data in SAP (Final Acceptances)
- Data maintenance in SAP and Lotus Notes and ensuring the availability and accuracy of Reporting Tools for Order Processing tracking purposes & organizational interests
Miscellaneous
- Tracking of Demo Equipment Movement
- Shipment coordination and execution of Equipment from SG site
- Deputy role within the department
Education
Diploma in Business Administration
Work experience
- 4-5 years of working experience,
- Preferably in Order Processing/Sales Order Desk in International Environment
Expertise and methodology
Good knowledge of SAP Hana S4 (SD- and MM Module)
- Good user knowledge of standard MS Office applications (Word, Excel)
Other requirement criteria
- Precise/diligent method of working
- Reliable
- Profound knowledge of Incoterms
