Ordering & Inventory Specialist

Job Purpose

The Ordering & Inventory Specialist is responsible for managing end-to-end purchase ordering, inventory coordination, and demand planning activities for heavy equipment. The role serves as a critical link between Business Units, Caterpillar (CAT), Logistics, and Finance to ensure accurate order execution, timely delivery, system integrity, and effective Sales & Operations Planning (S&OP) processes

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Key Responsibiliti

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Purchase Order & Supplier Coordinat

• ionCollaborate with Business Units to ensure purchase orders are accurate, complete, and aligned with approved demand pla
• ns.Manage end-to-end coordination with Caterpillar (CAT) for all order placements, including document control, order confirmations, and production scheduli
• ng.Monitor machine availability, readiness status, and supplier timelines to ensure smooth order executi
• on.Ensure all purchase orders comply with agreed specifications, commercial terms, and internal approval requiremen

ts.Order Planning, Tracking & Logistics Coordinat

• ionPlan, monitor, and track purchase orders in coordination with suppliers and Logistics to ensure adherence to delivery timelin
• es.Proactively follow up on shipment status, lead times, and delivery milestones, resolving delays or discrepancies when requir
• ed.Support logistics operations related to imports, shipping documentation, and delivery scheduli

ng.S&OP & Demand Plann

• ingLead monthly Sales & Operations Planning (S&OP) cycles by collecting, validating, and consolidating demand forecasts from Business Uni
• ts.Align demand plans with ordering schedules and inventory strategies to ensure product availability while optimizing inventory leve

ls.Finance & Commercial Supp

• ortCoordinate with Finance and Logistics to ensure timely and accurate processing of payments related to purchase orde
• rs.Provide all required documentation and system updates to support the issuance of Commercial Invoices to Business Uni
• ts.Ensure alignment and consistency between financial records, supplier documentation, and inventory da

ta.Inventory Systems & Data Managem

• entMaintain accurate and up-to-date data within inventory systems, ensuring high standards of data integrity and reliabili
• ty.Monitor inventory movements, system updates, and reporting to support operational and financial visibili

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Qualifications & Experi

• ence
  Bachelor's degree in Supply Chain, Logistics ,Finance, Accounting, Business Administration, Economics,or a related f
• ield.2–3 years of experience years of experience in ordering, inventory management, or supply chain coordin
• ationExperience with purchase order management, demand planning, and S&OP proc
• essesStrong coordination and analytical s