Job Purpose
We are seeking a highly organized, discreet, and proactive Personal Assistant to provide comprehensive executive and personal support to an Emirati Owner.
This role requires a high level of trust, confidentiality, and adaptability, combining business, personal, and household management responsibilities, along with oversight of PRO and regulatory matters.
The ideal candidate will be detail-oriented, resourceful, and experienced in managing both corporate and private environments, including coordination of domestic staff and government-related processes.
Key Responsibilities
1. Executive & Personal Support
- Provide direct administrative and personal support to the Owner on a daily basis
- Manage complex calendars, appointments, and scheduling across business and personal commitments
- Handle confidential correspondence, emails, and documentation with the highest level of discretion
- Organize travel arrangements, including flights, accommodation, visas, and itineraries
- Maintain and organize confidential files, records, and documentation
2. Communication & Coordination
- Act as the primary point of contact between the Owner and internal/external stakeholders
- Coordinate follow-ups on key actions, ensuring timely execution of directives
- Liaise with senior management and ensure alignment with the Owner's priorities
- Draft professional communications on behalf of the Owner
3. Household & Domestic Staff Management
- Oversee and manage all domestic workers within the household
- Prepare schedules, duty rosters, and task allocations for household staff
- Handle HR-related responsibilities for domestic workers, including:
- Payroll management
- Leave tracking and approvals
- Attendance monitoring
- Ensure smooth day-to-day household operations
4. PRO & Government Liaison Responsibilities
- Manage all government-related processes, including:
- Visa applications and renewals
- Emirates ID processing
- Immigration and labor-related documentation
- Trade license renewals and company documentation
- Liaise with government authorities, regulators, and external service providers
- Ensure compliance with UAE laws, regulations, and corporate requirements
- Prepare and submit regulatory filings and maintain proper documentation
- Track deadlines and ensure timely completion of all compliance-related activities
5. Corporate Governance & Compliance Support
- Support in maintaining compliance with corporate governance requirements
- Monitor regulatory changes and ensure adherence to applicable laws
- Maintain accurate records of licenses, permits, and legal documentation
- Act as a liaison between stakeholders, regulatory bodies, and management when required
6. Administrative & Office Management
- Maintain filing systems (digital and physical) and databases
- Ensure proper documentation and record-keeping standards
- Assist in improving administrative processes and operational efficiency
Qualifications & Experience
- Bachelor's degree in Business Administration or a related field
- Minimum 4–7 years of experience as a Personal Assistant / Executive Assistant
- Experience supporting senior executives, family offices, or high-net-worth individuals preferred
- Prior experience handling domestic staff management and PRO activities is highly desirable
Skills & Competencies
- Strong organizational and multitasking abilities
- High level of discretion and confidentiality
- Excellent communication and interpersonal skills
- Familiarity with UAE government procedures and regulatory processes
- Ability to manage both corporate and personal environments seamlessly
- Proactive, detail-oriented, and solution-driven mindset
What We're Looking For
- Someone who can operate with trust, professionalism, and ownership
- Comfortable working in a fast-paced, high-responsibility environment
- Able to balance business priorities with personal and household needs
