Job Overview
We are seeking an experienced Payroll Administrator to manage the full end-to-end payroll process within an umbrella payroll environment. The successful candidate will be responsible for handling payroll from the initial receipt of contractor and agency information through to final payroll completion, ensuring accuracy, compliance, and timely payment to contractors.
The role requires experience managing high-volume payroll, strong attention to detail, and hands-on experience using Sage Payroll.
Key Responsibilities
- End-to-End Payroll Processing
- Manage the full umbrella payroll process from start to finish.
- Obtain and review payroll data from recruitment agencies and contractors including timesheets, assignment details, pay rates, and expenses.
- Validate and reconcile payroll information before processing.
- Process weekly payroll runs for a large number of contractors using Sage Payroll.
- Ensure accurate calculation of gross pay, statutory deductions, taxes, National Insurance, and other relevant deductions.
- Process starters, leavers, and assignment changes.
- Contractor Payroll Administration
- Maintain accurate contractor payroll records and documentation.
- Set up new contractors on the payroll system ensuring all compliance documentation is received.
- Process contractor expenses in line with company policies and relevant regulations.
- Manage holiday pay calculations and accruals.
- Handle statutory payments where applicable.
- Agency & Contractor Liaison
- Communicate with recruitment agencies to obtain required payroll data and resolve discrepancies.
- Respond to payroll queries from contractors and agencies.
- Ensure payroll deadlines are communicated and adhered to.
- Provide payslips and payroll summaries.
- Compliance & Reporting
- Ensure payroll is processed in line with UK payroll legislation and HMRC requirements.
- Submit RTI filings (FPS/EPS) to HMRC.
- Maintain compliance with umbrella payroll regulations and industry standards.
- Assist with payroll audits where required.
- Support year-end processes including P60s.
- Systems & Process Management
- Process payroll using Sage Payroll.
- Ensure payroll records are maintained accurately and securely.
- Identify and suggest improvements to payroll processes where appropriate.
Skills & Experience
- Essential
- Proven experience working in umbrella payroll or contractor payroll.
- Experience managing high-volume weekly payroll.
- Strong working knowledge of Sage Payroll.
- Good understanding of UK payroll legislation, PAYE, National Insurance, and HMRC reporting.
- Experience with RTI submissions.
- Excellent attention to detail and accuracy.
- Strong organisational skills with the ability to meet strict deadlines.
- Good communication skills when dealing with agencies and contractors.
- Desirable
- Experience working within an umbrella company or contractor payroll environment.
- Knowledge of holiday pay calculations within umbrella payroll models.
- Experience handling contractor expenses.
- Familiarity with recruitment agency payroll processes.
- Personal Attributes
- Highly organised with strong time management skills.
- Detail-oriented with a high level of accuracy.
- Able to work independently and take ownership of the payroll process.
- Proactive problem-solver.
- Professional and able to handle confidential information.
