Payroll & Personnel Specialist

Payroll calculations - ensure inputs are updated on software for all clients including adjustments from previous months; prepare all payroll calculations monthly; sign checklists and inform Seniors to review; any payroll client who reaches the minimum ER Fund headcount requirement inform Seniors to apply ER once communicated and agreed with clients. Send outputs and pay slips once confirmed by the seniors.

Ensure that agreed elements and details with new clients are properly prepared on payroll software (taxability of each element, headings of payroll report columns, BODs, social insurance amounts, logo, bank account details of their employees, and confirmation of all socially insured employees)

Respond to daily tickets/client queries assigned by Senior or Leader;

Responsible for checking that all clients send inputs on agreed dates; if not, report immediately to the Senior and chase clients.

Update clients refundable deposits with salaries quarterly; update trackers on daily basis; update overview tracker with client headcounts and extra charges; update payroll overview report; report all to Seniors.

Arrange, meet, and handle co-employees for the signing of employment contracts and social insurance forms; collect hiring documents; list pending hiring documents and follow up; ensure social insurance proof is requested to determine annual vacation days for each co-employee; prepare personnel files; update personnel data on payroll software; attend on-site visits for personnel service clients with Seniors. During onboarding, make sure all co-employee contact details (mobiles, emails, etc.) are noted in personnel files. Arrange and meet co-employees again for resignation/return of hiring documents.

Prepare quarterly tax filing reports, annual tax reconciliations, Form 2 for clients; send to Seniors for review. Once approved, communicate/send to clients.

Prepare payroll calendar, delegation letters, social insurance forms, HR letters, local authority sheet, employment contracts and renewals, and send to Seniors for review; share with the finance team the payroll calendar every time it's updated.

Handle the medical process of co-employees to add, remove, and obtain quotes; distribution of cards; ensure finance invoices clients; provide proper information to clients at the inception of the agreement if mentioned in scope.

Assist in handling applications, renewals, Coe's, and cancellations of work permits.

Report to the Senior each quarter the social insurance headcounts for all co-employees versus the payroll software. Provide print out from the social insurance and report differences to the Senior.

Responsible for maintaining proper, organized filing as instructed on the server.