Key Reponsbilities:
1. Operations & Scheduling
- Organize day-to-day operations for the executive.
- Schedule and coordinate both in-person and online meetings with branch offices across several African countries.
- Manage calendar conflicts and time-zone differences effectively.
2. Travel & Logistics
- Arrange all required travel including flights, accommodations, and ground transport.
- Handle multi-country visa applications and supporting documentation.
- Prepare detailed itineraries for trips involving multiple African destinations.
3. Communication & Reporting
- Liaise with branch managers across different time zones.
- Proactively gather information, updates, and reports from branch offices.
- Ensure timely and accurate flow of information between headquarters and African branches.
4. Documentation & Corporate Records
- Draft letters, memos, and other correspondence as required.
- Prepare and format corporate documents including:
- Minutes of board meetings
- Resolutions
- Official internal communications
5. Filing & Deadline Management
- Organize and maintain a logical filing system (physical or digital).
- Set up alerts and reminders for critical deadlines.
- Ensure all documents are easily retrievable and up to date.
Required Qualification and Experience:
- Minimum 1–3 years of experience as a Personal Assistant or Executive Assistant.
- Proven experience supporting international operations (Africa experience strongly preferred).
- Strong working knowledge of:
- MS Office (Word, Excel, Outlook, PowerPoint)
- Online meeting platforms (Zoom, Microsoft Teams, Google Meet)
- Cloud filing systems (Google Drive, SharePoint, Dropbox)
- Excellent written English – ability to draft formal corporate documents.
