Personal Assistant cum Listings Administrator

About the Role

Zooma Properties is looking for a Personal Assistant cum Listings Administrator — a hybrid role combining executive support with property listings management. This position requires someone equally comfortable managing a manager's calendar and correspondence as they are keeping property listings accurate, updated, and live across portals. Candidates must have genuine prior experience in both areas — this is not a listings-only role.

Core Responsibilities

Personal Assistant Duties

• Manage calendars, appointments, and meeting schedules for senior management
• Handle correspondence — emails, calls, WhatsApp — professionally and promptly
• Coordinate meetings with clients, developers, and internal teams
• Prepare documents, presentations, and reports as needed
• Assist with travel arrangements and other ad-hoc executive support tasks
• Handle confidential information with discretion

Listings Administration Duties

• Create, update, and maintain property listings across portals (Property Finder, Bayut, Dubizzle, etc.)
• Ensure listing accuracy — pricing, availability, property details, photos, and descriptions
• Coordinate with agents to gather listing information and required documents
• Monitor listing performance and flag expired, duplicate, or non-compliant listings
• Maintain organized records of listing agreements and property files
• Liaise with the marketing team on listing visuals and promotional content

Requirements

• Prior experience as a Personal Assistant or Executive Assistant and prior experience in real estate listings administration — both are required, not one or the other
• Strong organizational and time-management skills
• Excellent written and verbal English communication
• Proficiency in MS Office / Google Workspace and familiarity with real estate listing portals
• Discreet, dependable, and able to multitask across two distinct functions
• Based in the UAE with a transferable visa, or willing to relocate
• Preferably Tagalog Speaker

What We Offer

• Exposure to both executive operations and real estate listings management
• Real involvement in high-value property portfolios and client-facing coordination
• Salary - 5500 AED
• Growth opportunity within a fast-scaling brokerage