What We Look For
We are looking for a highly organized, trustworthy, and proactive Personal Assistant to provide comprehensive executive and personal support to the Chairman. The successful candidate will manage daily schedules, communications, travel arrangements, and confidential matters while also handling selected personal and family-related tasks. This role requires exceptional discretion, strong multitasking skills, and the ability to operate with flexibility in a fast-paced environment. The Personal Assistant must be flexible to work from different locations and be consistently available to accompany and support the Chairman as required.
Responsibilities
- Maintain continuous availability to work from different locations with the Chairman as needed to ensure seamless executive support.
- Arrange business and personal travel (flights, hotels, transportation, visas, itineraries).
- Manage the Chairman's calendar, meetings, appointments, and travel schedules.
- Coordinate internal and external meetings, prepare agendas, and follow up on action items.
- Handle all incoming communications (calls, emails, messages) professionally and confidentially.
- Draft, review, and manage correspondence, reports, presentations, and official documents.
- Act as a liaison between the Chairman and internal teams, clients, partners, and stakeholders.
- Maintain organized filing systems (both digital and physical).
- Prepare meeting minutes and ensure proper documentation.
- Prioritize and track tasks, deadlines, and deliverables.
- Manage personal appointments, reservations, and private travel arrangements.
- Handle personal errands and family-related requests in a timely and professional manner.
- Arrange hospitality, events, and private functions when required.
Qualifications & Work Experience
- Bachelor's degree in business administration, or any related field.
- 7-10 years experience as a Personal Assistant, Executive Assistant, or similar role.
- Excellent written and verbal communication skills.
- Strong organizational, multitasking, and time-management abilities.
- High level of discretion, confidentiality, and professionalism.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Ability to work under pressure and handle urgent matters efficiently.
- Flexibility in working hours when required.
- Strong problem-solving and decision-making skills.
