Personal Assistant

Company Description Gulf Paints and Adhesives Factory is a long-established chemicals manufacturer headquartered in Al Ain, Abu Dhabi, serving the wider UAE market since 1982. The company focuses on premium paints and adhesives that combine quality, luxury, and durability, backed by over 40 years of industry experience. Leveraging deep knowledge of local market conditions, Gulf Paints designs products that meet regional requirements while adhering to international standards. Its offerings emphasize low-VOC, people- and environment-friendly solutions, delivering variety, originality, and refined aesthetics across residential, commercial, and industrial spaces. Gulf Paints is recognized for timeless elegance, meticulous craftsmanship, and expressive colors and finishes.

Role Description

• The Personal Assistant role at Gulf Paints and Adhesives Factory is a full-time, on-site position based in Al Ain. Manage the General Manager's daily schedule, appointments, meetings, and priorities.
• Coordinate and follow up on instructions issued by the General Manager to different departments.
• Maintain a daily task and follow-up list and provide updates on pending matters.
• Coordinate with Production, Sales, Purchase, Finance, Warehouse, Logistics, Quality Control, R&D, and HR departments.
• Prepare daily, weekly, and monthly management reports as required.
• Collect operational and business information from different departments and present it to the General Manager.
• Prepare meeting agendas, presentations, reports, letters, and official correspondence.
• Attend management meetings, prepare minutes, and follow up on assigned action points.
• Monitor important deadlines, commitments, orders, deliveries, payments, and other management priorities.
• Assist the General Manager in following up on production plans, raw-material requirements, customer orders, and delivery schedules.
• Arrange business meetings, factory visits, customer visits, travel, accommodation, and transportation.
• Handle emails, phone calls, correspondence, and confidential documents professionally.
• Maintain proper filing and document-control systems for management records.
• Assist with preparation of presentations, business proposals, quotations, and management summaries.

Qualifications & Experience

• Bachelor's degree or diploma in Business Administration, Management, Secretarial Studies, or a related field.
• 3–5 years of experience as a Personal Assistant, Executive Assistant, Secretary, or similar position.
• Experience supporting a General Manager, Managing Director, or senior management is preferred.
• Experience in a paint, chemical, manufacturing, or industrial company is an advantage.
• Strong knowledge of Microsoft Office, particularly Excel, Word, PowerPoint, and Outlook.
• Excellent English communication and business writing skills.