Personal Assistant - KSA

We are seeking a highly organized, discreet, and reliable Personal Assistant to provide comprehensive support in managing day-to-day activities and special events. The ideal candidate will be proactive, detail-oriented, and capable of handling a variety of tasks with the utmost professionalism and confidentiality. THIS ROLE WILL REQUIRE RELOCATION TO SAUDI ARABIA

Administrative Support:

• Manage calendars, schedule appointments, and coordinate meetings.
• Handle correspondence, including emails, phone calls, and mail.
• Prepare documents, presentations, and reports as needed.

Travel Coordination:

• Arrange domestic and international travel, including flights, accommodations, and itineraries.
• Ensure all travel logistics are seamless and stress-free.

Household Management:

• Oversee household staff and coordinate with vendors and service providers.
• Ensure the household is well-maintained and running smoothly.

Personal Errands:

• Run errands, such as grocery shopping, dry cleaning, and other personal tasks.
• Assist with event planning and coordination for family gatherings and special occasions.

Financial Management:

• Assist with budgeting, bill payments, and expense tracking.
• Handle banking transactions and financial documentation.

Event Management:

• Plan, coordinate, and execute family events, including social gatherings, celebrations, and philanthropic events.
• Liaise with vendors, caterers, and other event service providers to ensure flawless execution.
• Manage event logistics, including invitations, RSVPs, and on-site coordination.
• Create and maintain detailed event timelines and checklists.

Special Projects:

• Manage special projects as assigned, including research and event planning.
• Assist with philanthropic activities and community engagements.
  

Experience:

• Minimum of 5 years of experience as a Personal Assistant or in a similar role.
• Experience working with high-profile individuals or families is preferred.
• Proven experience in event management, including planning and executing events of various sizes.

Skills:

• Exceptional organizational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
• Ability to handle sensitive information with the highest level of discretion and confidentiality.
• Fluent in [Language(s)] (if applicable).

Attributes:

• High level of professionalism and a polished demeanour.
• Proactive, with a strong ability to anticipate needs and solve problems independently.
• Flexible and adaptable, with a willingness to work non-standard hours as needed.
• Creative and resourceful in event planning and problem-solving.