Job Purpose
We are seeking a highly organised, proactive and discreet Personal Assistant to support a UHNW Principal within a private property environment. The successful candidate will be responsible for managing the Principal's personal and professional requirements, lifestyle arrangements, luxury purchases, events and day-to-day administration.
The ideal candidate will have previous experience supporting UHNW/HNW individuals, private families, private offices or VIP clients, with a strong understanding of luxury service, confidentiality and private hospitality.
Key Responsibilities
Personal & Executive Support
- Provide comprehensive and highly confidential personal assistance to the Principal.
- Manage and maintain the Principal's calendar, appointments and daily schedule.
- Coordinate meetings, personal appointments and other commitments.
- Manage correspondence, emails, calls and communications on behalf of the Principal when required.
- Anticipate the Principal's requirements and proactively manage priorities.
- Handle sensitive and confidential information with the highest level of discretion.
Luxury Shopping & Personal Purchases
- Source and purchase luxury products, gifts and services based on the Principal's preferences.
- Maintain strong knowledge of luxury brands and products, including fashion, jewellery, watches, accessories and lifestyle items.
- Liaise directly with luxury boutiques, personal shoppers and brand representatives.
- Arrange private shopping appointments, product sourcing and special requests.
- Coordinate bespoke orders and ensure timely delivery of purchases.
- Maintain records of purchases, orders, invoices and deliveries as required.
Events & Lifestyle Management
- Plan, organise and coordinate private events, dinners, celebrations and special occasions.
- Source and coordinate luxury venues, suppliers, entertainment, catering and other service providers.
- Manage event timelines, guest lists, invitations and RSVPs.
- Coordinate event logistics and ensure all arrangements are delivered to the required standard.
- Work closely with internal private hospitality teams to ensure seamless event execution.
- Support with travel arrangements, itineraries, reservations and lifestyle requirements.
Private Hospitality & Property Coordination
- Coordinate with household and private hospitality teams to support the Principal's requirements.
- Liaise with Property Manager and Principal.
- Communicate special requests and preferences while maintaining confidentiality.
- Support with VIP guest arrangements and ensure exceptional service standards.
Administration & Financial Coordination
- Maintain organised records, schedules and relevant documentation.
- Track purchases and expenses and maintain supporting invoices and receipts.
- Assist with budgets for events, purchases and other approved activities.
- Liaise with suppliers and follow up on payments where required.
- Ensure all purchases and commitments are appropriately approved in line with established procedures.
Essential Requirements
- Previous experience as a Personal Assistant, Private PA, Family Assistant, Lifestyle Manager or Executive Assistant supporting UHNW/HNW individuals, private families or VIP clients.
- Experience working within a private household, private office, luxury hospitality or high-end lifestyle environment.
- Strong experience coordinating luxury purchases and sourcing premium products and services.
- Previous experience planning and managing private events and VIP events.
- Excellent knowledge and understanding of luxury brands and luxury service standards.
- Exceptional organisational and time-management skills.
- Ability to manage multiple priorities and last-minute requests.
- Excellent communication and interpersonal skills.
- High level of discretion, confidentiality and professionalism.
- Proactive and solutions-oriented approach.
- Ability to work flexibly based on the Principal's requirements.
