Personal Assistant to CEO (Arabic speaker)

5-7 Years

Posted a day ago
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Job Description

We are seeking a highly organized, proactive, and dedicated Personal Assistant (PA)to support the Chief Executive Officer of a leading FMCG manufacturing company in the UAE. The ideal candidate will serve as the CEO's right hand, ensuring seamless daily operations, efficient time management, and effective communication within and outside the organization. This role requires professionalism, discretion, and the ability to work in a fast-paced, dynamic business environment.

Key Responsibilities:

Serve as the primary point of contact between the CEO and internal/external stakeholders.
Manage and prioritize incoming communications, including emails, phone calls, and correspondence.
Draft, review, and prepare official communications, reports, and presentations on behalf of the CEO.
Organize andmaintain the CEO's calendar, including scheduling meetings, appointments, and events.
Arrange complex and detailed travel plans, itineraries, and agendas, ensuring smooth logistics.
Prepare briefing materials and ensure the CEO is well-prepared for meetings and trips.
Coordinate, attend, and document minutes for key meetings.
Follow up on action points and ensure timely completion of assigned tasks.
Liaise with different departments to ensure alignment on CEO's directives.
Maintain confidential records, files, and documents with the highest level of discretion.
Manage task lists and provide daily follow-upto ensure priorities are met.
Support in research, project coordination, and special assignments as directed by the CEO.
Uphold professional representation of the CEO in all dealings.
Perform ad hoc tasks and assignments to support executive-level decision-making and operations.

Requirements

To be considered for this role, you need to meet the following criteria:

Bachelor's Degree in Business Administration, Office Management, or a related field (preferred).
Fluent in Arabic and English(spoken and written)
Minimum of 5+ years proven experienceas a Personal Assistant, Executive Assistant, or similar role (preferably in manufacturing, FMCG, or related industries).
Strong organizational, multitasking, and time-management skills.
Excellent communication and interpersonal skills, with the ability to interact confidently at all levels.
Proficient in MS Office (Word, Excel, PowerPoint, Outlook)and business correspondence.
Ability to work under pressure, handle sensitive information with confidentiality, and adapt to changing priorities.