We are looking for an
Executive & Personal Assistant to manage and assist our CEO of Somish Solutions Limited in executing his professional and personal responsibilities.
Location: The job location is
Dubai, so the candidate should be in Dubai / open to relocate. We will provide relocation & visa support.
Key Responsibilities
Professional & Corporate Support
- Calendar Management: Organizing meetings, handling reschedules, and coordinating appointments.
- Email Management: Managing multiple email accounts for the CEO, including outreach, data extraction, and correspondence as needed.
- Event Management: Coordinating with multiple vendors, sourcing resources, and managing company and personal events
- Salary Approvals: Coordinating and preparing salary approvals for the CEO.
- Bookkeeping Coordination: Working with Chartered Accountants for personal bookkeeping, income tax returns, and NRI day calculations.
- Team Coordination: Liaising with internal team members to support the CEO's requirements and directives.
- Project Coordination & Follow-ups: Assisting with ongoing projects and ensuring timely completion of assigned tasks.
- Finance Coordination: Working closely with the finance team for payments, invoicing, and budgeting activities.
- Office Management: Dubai office management
Personal & Lifestyle Management
- Medical & Insurance Coordination: Scheduling medical appointments and obtaining necessary insurance approvals.
- Travel Arrangements: Handling visas, tickets, hotels, and transportation for the CEO, family members, and others as instructed.
- Vendor Management: Identifying new vendors, coordinating with existing ones, and maintaining vendor ledgers.
- House Management: Managing personal staff salaries, advance accounts, and insurance and visa renewals for domestic employees.
- Banking & Financial Coordination: Liaising with UAE and Indian banks, managing personal and company accounts, and approving vendor payments.
- Payments & Financial Tracking: Handling EMI schedules, credit card summaries, school fees, memberships, utility bills, and other personal payments.
- Property & Maintenance Oversight: Coordinating house maintenance work with contractors and multiple vendors.
- Documentation & Administrative Work: Managing documents for personal and company needs, including loan applications and official paperwork.
- Insurance Management: Maintaining vehicle, health, and life insurance policies for the CEO and family (India and UAE).
- Personal Assistance: Managing personal errands and ad hoc requests as required.
Soft Skills Required For This Role
- Note-Taking Expertise: You should be skilled at capturing detailed notes efficiently — whether shorthand or fast typing. The CEO will delegate once, and it's your job to document accurately and share back for approval.
- High Availability, Flexible Location: The CEO maintains an intense schedule (up to 16 hours a day) and values an EA who's dependable, responsive, and adaptable when needed. While these high-demand moments aren't daily, your availability during such times is crucial.
- Facetime with CEO: The CEO is based in Dubai and travels to Delhi once a month. You may be required to travel or meet in either city.
- Strong Communication Skills: Excellent English, both written and verbal, is critical. Your ability to communicate effectively will directly help in reducing the CEO's workload and maintaining clarity across all interactions.
- Tech-Savvy: Proficiency in working on Google / excel sheets is a must. Should preferably have adequate proficiency in Google Workspace (Docs, Sheets, Calendar, Gmail) and comfort with modern tools and platforms are must-haves.
- Internet Fluency: You should be adept at online research, comfortable navigating internet culture, and a regular user of apps and digital platforms.
Attitude Required
- Positive and Composed: The CEO operates in a high-pressure environment, so a calm, cheerful demeanor is vital.
- Ownership Mindset: Take full accountability. Anticipate needs, act proactively, and execute tasks seamlessly without requiring reminders or follow-ups.
- Work-Driven Ethic: The CEO lives by work is worship, and expects the same dedication and drive toward scaling the business.
- Extreme Attention to Detail: Be hyper-organized, observant, and detail-oriented. Notice what others might miss, and take initiative to address gaps before they turn into problems.
- Fast Learner, Action-Oriented: Adapt quickly and resolve challenges with a solution-focused mindset.
Experience Requirements
- Previous experience in high-growth, fast-paced organizations.
- 5+ years of experience supporting founders, CXOs, or senior executives.
Key Deliverables
- Develop a deep understanding of the CEO's priorities and manage their time effectively.
- Oversee the CEO's calendar, schedule meetings, prepare agendas, capture minutes, and ensure follow-ups are tracked to completion.
- Communicate on behalf of the CEO with internal teams and external stakeholders.
- Prioritize competing requests, resolve issues proactively, and meet deadlines consistently.
- Coordinate and manage recruitment logistics when required.
- Assist the CEO with strategic and ad hoc projects, including planning and executing team activities.
- Manage complex travel arrangements — both domestic and international — including itineraries, agendas, and meeting documentation.
- Anticipate and prepare for all pre- and post-travel or meeting requirements.
- Ensure smooth operational execution of the CEO's initiatives. Act as the bridge between ideas and action — making sure key projects move forward.
- Collaborate cross-functionally to ensure alignment with organizational goals.
What We Offer
- Competitive pay along with an annual performance-linked incentive (PLI)
- Employee benefits like Medical Insurance
- Work Visa sponsorship for Dubai under our company
