Personal Assistant to Chief Executive Officer

Duties and responsibilities

• Manage the CEO's calendar end-to-end: schedule, prioritize, and protect time across internal meetings, board commitments, and external stakeholders
• Handle confidential personal tasks as directed: household scheduling, family travel, gift procurement, vendor management
• Coordinate domestic and international travel including flights, hotels, ground transport, visa arrangements, and detailed itineraries
• Screen, draft, and triage executive email and correspondence, ensuring the CEO sees only what requires direct attention
• Prepare briefing documents, background research, and talking points before board meetings, investor calls, and media appearances
• Act as primary gatekeeper and first point of contact for executives, board members, investors, and high-priority external parties
• Track action items and follow-up commitments from meetings; chase deadlines across departments on the CEO's behalf
• Manage expense reporting, invoice approvals, and reimbursement submissions in accordance with company policy
• Anticipate the CEO's needs by maintaining awareness of their priorities, relationships, and upcoming commitments across all contexts

Qualifications:

• Bachelor's degree in business, communications, or a related field (preferred by most corporate employers)

Experience:

• 3–5 years supporting a C-suite executive, board-level principal, or equivalent high-demand role
• Experience in a fast-paced environment: high-growth startup, financial services, private equity, legal, or management consulting
• Prior exposure to confidential information with a documented history of discretion

Technical skills:

• Calendar platforms: Google Workspace and Microsoft 365/Outlook at advanced level
• Travel booking: Concur, TripActions, Egencia, or direct corporate travel desk coordination
• Communication tools: Slack, Teams, and executive email management at volume
• Document preparation: PowerPoint or Keynote for briefing decks; Word and Google Docs for correspondence
• Expense management: Concur, Expensify, or NetSuite expense workflows
• AI productivity tools: Otter.ai, Superhuman, Motion, or equivalent for meeting notes and email triage