Key Responsibilities
- Provide high-level administrative and personal assistance to senior executives.
- Manage executive calendars, appointments, meetings, and travel arrangements.
- Prepare correspondence, reports, presentations, and other business documents.
- Coordinate meetings, take minutes, and ensure timely follow-up on action items.
- Handle confidential and sensitive information with the highest level of discretion.
- Screen calls, emails, and other communications, responding or escalating as appropriate.
- Organize and maintain files, records, and documentation for easy retrieval.
- Coordinate with internal departments and external stakeholders to ensure smooth workflow.
- Monitor tasks, deadlines, and deliverables, ensuring timely completion.
- Gather, compile, and monitor information to support executive decision-making.
- Assist in preparing reports, presentations, and business documentation.
- Perform general office administration and any other duties assigned by management.
Required Skills & Competencies
- Strong administrative and organizational skills with excellent attention to detail.
- Previous experience supporting senior executives or C-level management.
- Ability to manage confidential and sensitive information with a high degree of professionalism and discretion.
- Excellent coordination, planning, and follow-up skills.
- Ability to prioritize multiple tasks and meet tight deadlines.
- Knowledge of information gathering, monitoring, and reporting.
- Proactive, resourceful, well-presented, and highly responsible.
- Strong interpersonal and communication skills.
- Ability to work independently as well as collaboratively in a team environment.
Qualifications & Requirements
- Bachelor's degree or equivalent qualification in Business Administration or a related field is preferred.
- Minimum of 2 years of relevant experience as a Personal Assistant, Executive Assistant, or Administrative Assistant.
- GCC experience (minimum 2 years) is an added advantage.
- Excellent command of English, both written and spoken.
- High proficiency in Microsoft Office Applications, including MS Word, Excel, PowerPoint, and Outlook.
- Working knowledge of ERP systems, preferably SAP, is required.
- Strong analytical, organizational, and problem-solving abilities.
- Ability to maintain professionalism and confidentiality at all times.
Note: Only shortlisted candidates whose qualifications and experience closely match our requirements will be contacted for the next stage of the recruitment process.
