Job Description Summary
Administrative and Executive Support. Impacts quality of own work and the work of others on the team. Executes standard operational/technical tasks typically subject to instructions and work routines. There is latitude to rearrange the sequence to complete task/duties based on changing work situations.
Job Description
Key Responsibilities
Calendar & Travel Management
- Optimize RGM schedules and manage complex calendar appointments.
- Coordinate and manage extensive travel arrangements, including visas, hotel bookings, and logistics.
- Schedule and coordinate internal and external meetings, conference calls, and executive engagements.
Operational Support & Event Management
- Provide in-depth support for event management, including town halls, global executive and customer visits, exhibitions/congresses, team meetings, training sessions, awareness campaigns, and volunteering activities.
- Handle logistics for all events, including planning, organizing, and coordinating partner events.
Financial Management & Reporting
- Assist with financial management tasks such as expense claim monitoring, purchase orders, invoicing, payment processing, reconciliations, and monthly/fiscal year reporting.
- Prepare and process expense reports for the RGM
Office Administration & Engagement Development
- Manage office administration tasks and maintain both manual and computerized information filing systems.
- Support workforce training and development initiatives as required.
Communications & Documentation
- Coordinate and manage communications, presentations, and sales collaterals.
- Draft business correspondence and create reports in Excel spreadsheets and PowerPoint presentations.
- Record and prepare minutes of meetings and follow up on action items.
Confidentiality & High-Profile Interaction
- Confidently interface with senior management and high-profile clients.
- Handle highly confidential and sensitive information with discretion.
General Support
- Screen and manage incoming correspondence, including emails and telephone queries.
- Ensure executives are well-prepared for meetings with concise briefing documents and suggested talking points.
Required Qualifications
- Bachelor's degree or diploma in a relevant field from an accredited university or college, or a high school degree with relevant work experience.
- Minimum 5 years of experience as an executive assistant or similar administrative role
- Strong proficiency in Microsoft Office Suite (Excel, PowerPoint, Word).
- Ability to handle confidential information with discretion.
- Strong communication skills in English both written and verbal
- The role may require up to 10% travel, primarily across the region, with potential travel to other locations as business needs require
Desired Characteristics
- Excellent communication and interpersonal skills
- Ability to document, plan, market, and execute programs.
- Prior working experience with GE Vernova will be advantage.
- Prior working experience in an global organization
- Strong attention to detail and problem-solving skills
- Exceptional organizational and multitasking skills
Additional Information
Relocation Assistance Provided: No
