Personnel Administration Coordinator (Contract)

Job Summary

Manage administrative duties within the human resources department, ensuring seamless onboarding and compliance with policies during offboarding. Provide diverse services to employees, fostering positive employee relations. Maintain an effective HR archiving system, recommend system improvements, and address recurring issues with HR/system processes. Ensure timely archiving of employee records and information in accordance with standards. Support employees in Oracle Fusion processes and facilitate communication regarding personnel documents, files, records, and information.

Key Roles & Responsibilities

1. Personnel Administration:

• Ensure accurate maintenance of employee data records for efficient retrieval.

• Assist in the exit clearance process, delivering payment-related and confidential documents to Finance as instructed.

• Monitor and update the company's retirement plan, issuing retirement letters with the required notice period.

2. Archiving:

• Evaluate personnel records for preservation and retention.

• Maintain HR related materials in the HR database systems or archives.

• Provide reference services for employees requiring archival materials.

• Establish strong relationships with external archiving companies, acquiring their services.

• Support training sessions on archival procedures to enhance retrieval processes.

3. HR Systems & Processes Support:

• Guide employees and department coordinators on policies, procedures, and HR systems.

• Assist in the enhancement and automation of the Personnel Module in Oracle Fusion.

• Review personal contributions through ESS, update Assignment forms in Fusion for various eligibilities, policy compliance, and accuracy.

• Test new system initiatives (Personnel Module in Oracle Fusion) and complete UATs for viability.

• Address system workflow errors, troubleshoot problems, escalate to the IT Department, and coordinate rectification.

4. Others:

• Lead the Department Coordinators team in Oracle Fusion tasks and address process-related issues.

• Analyze and provide various reports to management.

• Fulfil internal auditor's requirements during the audit process, providing documents and information upon request.

• Perform assigned job-related duties.

Education & Professional Qualification: -

• Diploma Degree in Secretarial or Office Management or equivalent

Professional Experience:

• 3 - 5 years in an HR / Administrative positions

Computer Skills:

• Good knowledge of office and web applications

Language Skills:

• Arabic and English (ability to write, read and speak)