Petty Cash Accountant

o Disburse petty cash for approved small expenses, ensuring each transaction is backed by a receipt or petty cash voucher.

o Record each petty cash disbursement in a log or ledger (date, amount, purpose, recipient, signature).

o Prepare petty cash vouchers detailing the purpose, amount, payee, and required approvals.

o Reconcile petty cash at defined intervals (e.g., monthly) by comparing cash on hand plus receipts/vouchers against the original fund amount.

o Investigate and document any discrepancies (shortages or overages).

o Prepare and submit a request for replenishment, summarizing all disbursed amounts with supporting documentation.

o Enforce the petty cash policy, including expense limits, authorized spending types, and required documentation.

o Work with finance manager to conduct periodic or surprise audits of the petty cash fund.

o Certify the fund's balance annually (or per policy) that cash + receipts equal the fund's total.

o If the custodian role changes, ensure reconciliation is done before transfer.

o Maintain and organize receipts, vouchers, and reconciliation worksheets.

o Prepare regular reports for finance management regarding petty cash usage, variances, and replenishment.

o Ensure proper accounting entries are made when replenishing petty cash (e.g., debit expense accounts, credit cash or bank).

o Suggest improvements to petty cash procedures to minimize risks (e.g., fraud, errors) and streamline reconciliations.

Requirements

Bacheloer's degree in accounting, finance, Business Administration, or related filed.

2-4 Years of experience

Strong attention to detail and accuracy.

Good organizational and record-keeping skills.

Basic accounting knowledge (journal entries, ledgers).

Good communication skills (to coordinate with other teams and management).