As part of our Emiratization program, we are looking to hire candidates for the role of Planning & Follow-Up Officer. The ideal candidate will support budgeting, procurement cycles, financial reporting, and operational coordination.
Role Purpose
The Planning and Follow-Up Officer will manage the annual budget planning cycle, oversee procurement processes, perform financial analysis, and ensure timely follow-up on all financial and contractual activities. This role supports strategic and operational planning while ensuring smooth coordination with vendors, finance teams, and internal departments. The officer will also be responsible for maintaining accurate financial reports, monitoring purchase orders, and ensuring compliance with organizational policies and timelines.
Key Responsibilities
1. Annual Budget Planning & Forecasting
- Assist in preparing annual budgets and financial forecasts.
- Consolidate department inputs and align them with organizational objectives.
- Track and update budget utilization throughout the year.
2. Procurement Cycle Management
- Communicate with vendors to request, collect, and review technical and financial proposals.
- Ensure proposals meet organizational requirements and specifications.
- Coordinate with internal stakeholders for technical evaluations and approvals.
3. Purchase Order Submission
- Prepare, process, and submit Purchase Orders (POs) in accordance with procurement policies.
- Ensure accuracy and completeness of all documentation before submission.
4. Follow-Up on Purchase Orders
- Monitor PO status and follow up with procurement, vendors, and internal teams.
- Track delivery timelines, contract obligations, and vendor commitments.
- Resolve delays or discrepancies and escalate where necessary.
5. Contract Review Support
- Assist in reviewing contracts for compliance with procurement terms and organizational standards.
- Coordinate with legal, procurement, and technical teams when updates or amendments are required.
- Maintain contract records and ensure proper documentation.
6. Payment Processing
- Coordinate with finance for the timely processing of vendor payments.
- Validate invoices, delivery notes, and supporting documents before submission.
- Track payment status and ensure timely settlement.
7. Finance Reporting
- Prepare periodic financial reports, budget summaries, and expenditure analyses.
- Maintain up-to-date financial logs and ensure accuracy in reporting.
- Support management with data-driven insights for decision-making.
8. Financial Analysis
- Conduct basic financial analysis to evaluate spending trends, variances, and forecast deviations.
- Identify potential cost savings and optimization opportunities.
- Support strategic planning with financial insights.
Qualifications & Requirements
- Emiratization role
- Bachelor's degree in Finance, Business Administration, Accounting, Economics, or related field.
- 14 years of experience in budgeting, procurement, financial planning, or related functions.
- Strong understanding of procurement cycles and financial documentation.
- Proficiency in MS Office (Excel, Word, PowerPoint); experience with ERP systems is an advantage.
- Strong analytical, communication, and organizational skills.
- Ability to handle multiple responsibilities with attention to detail.
