Planning Data Clerk & Admin Assistant

Key Responsibilities

✅ Provide effective support to the Planning Team and Mobile Maintenance workforce

✅ Assist in closing all work orders and PM service sheets, ensuring all comments are properly recorded

✅ Prepare related data and process oil samples using the Sampling Lab unit

✅ Prepare and obtain required approvals for items and components leaving site for repair

✅ Handle and maintain all document archiving processes

✅ Manage PPE and stationery issuance and related orders

✅ Arrange site access and visit permissions for visitors and equipment

✅ Handle and follow up on all repair requests (site services, electrical, civil, etc.)

✅ Coordinate with the Administration Department regarding changes to bus schedules and meal times

✅ Administer all HSE inductions and training programs

✅ Arrange and book all required safety inductions for the Mobile Maintenance workforce

✅ Prepare, email, and publish monthly induction schedules on the workshop announcement board

✅ Maintain and control all safety and training documentation

✅ Facilitate effective communication within the department

✅ Publish HSE toolbox talk topics

✅ Translate required documents when needed

✅ Act as a translator between expatriates and local employees when required

✅ Administer Mobile Maintenance employee rosters, timesheets, and leave records

✅ Manage and update Mobile Maintenance rosters

✅ Review, process, and submit leave requests for the Mobile Maintenance crew

✅ Prepare, review, and submit timesheets to HR with all related comments

✅ Request and handle required HR documents (HR letters, medical insurance cards, invoices, penalty forms, etc.)

✅ Comply with all safety procedures, rules, and safe work practices

✅ Attend safety meetings on a regular basis

✅ Perform any additional duties as assigned by the immediate supervisor or manager

Requirements

✅ University degree

✅ Valid driving license

✅ Minimum of 1 year experience in a similar administrative role

✅ Basic knowledge of Computerized Mine Maintenance Systems (CMMS) such as Mainpac, Infor EAM, Pronto, SAP, etc.

✅ Good proficiency in MS Word and Excel

✅ Working knowledge of safe work practices and company policies and procedures

✅ Ability to set priorities and manage time effectively

✅ Good command of the English language

✅ Excellent communication skills

✅ Ability to work effectively in a team environment

✅ Resilient and resourceful

Job Location & Benefits

✅ Sukari Gold Mines, Red Sea – Marsa Alam

✅ 20 days on – 10 days off rotation

✅ Transportation from home to site

✅ Accommodation and full camp facilities provided