Job Description:
We are seeking a highly skilled and experienced Procore Project Administrator and Document Controller to join our Project Team. The successful candidate will be responsible for overseeing the implementation, maintenance, and optimization of the Procore construction management platform. This role plays a crucial part in ensuring that our project teams utilize Procore effectively to streamline processes, enhance collaboration, and drive project success.
Key Responsibilities:
- Lead the implementation of Procore on construction projects, including configuring settings, customizing fields, and setting up user permissions to align with project requirements.
- Serve as the primary point of contact for all Procore-related inquiries and issues, providing timely support and troubleshooting assistance to project team members.
- Continuously assess project needs and suggest customization in Procore workflows, templates, and dashboards to optimize efficiency and effectiveness.
- Conduct regular audits of Procore data to ensure accuracy, consistency, and compliance with project standards and industry regulations.
- Maintain comprehensive documentation of Procore configurations, processes, and best practices for reference by project team members.
- Gather feedback from project team members on their experiences with Procore and identify opportunities for improvement or additional training.
- Stay abreast of new features, updates, and best practices related to Procore, and proactively share relevant information with project team members
- Ensure all project documents, including Budgets, contracts, drawings, specifications, and reports, are accurately filed, stored, and easily accessible.
- Manage and oversee all aspects of document control for construction projects, ensuring compliance with company standards and industry regulations.
- Collaborate with project managers, engineers, and other stakeholders to ensure timely distribution and retrieval of documents.
- Prepare and review financial reports related to the project, ensuring accuracy and completeness.
- Review Supplier Invoices and completion certificates and process for timely payments
Qualifications:
- Bachelor's degree (Accounting Preferred)
- Procore experience (At least 2 years)
- Minimum of 4 years of experience as Project Document controller
- Strong understanding of construction project documentation and procedures.
- Experience with financial reporting and the ability to analyse and interpret financial data.
- Excellent communication and interpersonal skills, with the ability to work effectively with diverse teams.
- Proactive and able to work independently, with strong problem-solving abilities.
